Records Technician III

Canon Business Process Services, Inc.; El Monte (CA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Competitive pay & benefits

Comprehensive training and development

Positive work environment

Employee discounts nationwide

Job summary

Canon Business Process Services, Inc. is seeking a Records Clerk to digitize, maintain, and retrieve company records. The role includes filing, data entry into the tracking system, and ensuring proper logging and storage of documents.

Ideal candidates have a HS Diploma or equivalent and 5+ years of records experience, including in a professional office environment. Overtime and timely deliveries are expected.

Qualifications

• HS Diploma or equivalent.
• 5+ yrs. experience working with records.
• 3+ years in a professional office environment.
• Knowledge of records software systems, scanners, filing, storage & disposal procedures.
• Excellent customer service, professional attitude and appearance.
• Ability to work overtime & meet deadlines.

Responsibilities

• Maintain files and the cataloging process.
• Retrieve files from Records Center and deliver to clients within time frames.
• Log returned files and place them back in their location.
• Prepare files for storage and arrange retrieval from storage as needed.
• Maintain cataloging procedures and rules.
• Create files via data entry into file tracking software and apply labels.

Skills

Customer service

Deadline-driven

Professional demeanor

Education

HS Diploma or equivalent

Tools

Records software systems

Scanners

File tracking software

Job description

Overview

Under general supervision, is responsible for digitizing, maintaining and retrieving company records as required. Verifying and documenting records stored by following established cataloging system.

Responsibilities

• Maintain files
• Retrieve files from Records Center for client use as requested; Deliver files to clients within established time frames; Ensure returned files are properly logged and placed back in their proper location
• Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage
• Maintain cataloging process, procedures as well as rules and regulations
• Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs
• Shift files to accommodate needed space as needed
• Create files through data entry into file tracking software, apply labels to folders, inter-filing(by alphabetical order and sort by number)

May possibly perform any of the following functions at the direction of the Site Records Manager:

• May be requested to perform document scanning
• Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations

Qualifications

• HS Diploma or equivalent
• Over 5 yrs. Exp. working with records
• 3+ years’ experience in a professional office environment
• Knowledge of records software systems, scanners, filing, storage & disposal procedures; Expert proficiency in computer skills esp. when using records tracking system or quick retrieval, filing & storage of files; Train less experienced records clerk on the tracking system in us
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Physical activity required including bending, reaching, lifting and prolonged periods standing
• May lift and/or move up to 50 lbs

What We Offer:

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within
• A company focused on creating a positive work and client environment
• Employee discounts on entertainment, products, and services nationwide!