Records Technician I

Canon Business Services; Carmel (IN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive pay and benefits

Training and development programs

Employee discounts

Job summary

Canon Business Process Services is seeking a Records Technician I in Carmel, IN to digitize, maintain and retrieve company records under supervision. Responsibilities include logging, cataloging, and handling files for client use in a timely manner.

The role requires 0–1 years of records experience and strong computer skills. Overtime may be needed to meet deadlines; training and development programs are offered by the company.

Qualifications

• HS Diploma or equivalent is required.
• 0-1 years' experience working with records.
• Proficiency with records software systems, scanners, filing, storage and disposal procedures; strong computer skills for quick retrieval and filing.

Responsibilities

• Maintain files and retrieve documents for client use.
• Deliver files to clients within established timeframes and log returned files.
• Prepare files for storage and arrange retrieval from storage when needed.
• Maintain cataloging processes, procedures, and regulatory compliance.
• Evaluate and improve current cataloging systems for efficiency.
• Create files through data entry and apply labels; inter-file by alpha order and number.

Skills

Customer service

Data entry

Records management

Overtime flexibility

Computer literacy

Education

HS Diploma or equivalent

Tools

Record tracking software

Scanners

Job description

Records Technician I

Job Locations

US-IN-Carmel

Requisition ID

2026-21812

# of Openings

1

Category (Portal Searching)

Administrative/Clerical

Position Type (Portal Searching)

Regular Full-Time

Overview

Under general supervision, is responsible for digitizing, maintaining and retrieving company records as required. Verifying and documenting records stored by following established cataloging system.

Responsibilities

Maintain files

• Retrieve files from Records Center for client use as requested; Deliver files to clients within established time frames; Ensure returned files are properly logged and placed back in their proper location
• Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage
• Maintain cataloging process, procedures as well as rules and regulations
• Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs
• Shift files to accommodate needed space as needed
• Create files through data entry into file tracking software, apply labels to folders, inter-filing (by alphabetical order and sort by number)

May possibly perform any of the following functions at the direction of the Site Records Manager:

• May be requested to perform document scanning
• Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations

Qualifications

• HS Diploma or equivalent
• 0-1 years' experience working with records
• Keep abreast of state records laws
• Knowledge of records software systems, scanners, filing, storage and disposal procedures; Proficiency in computer skills especially when using records tracking system for quick retrieval, filing and storage of files.
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Physical activity required including bending, reaching, lifting and prolonged periods
• Ability to lift up to 50 lbs

What We Offer:

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within
• A company focused on creating a positive work and client environment
• Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

Canon Business Process Services is committed to providing equal employment opportunities to all applicants for employment and employees and does not discriminate in employment on the basis of race, color, religion, religious creed (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding or related medical conditions),gender, gender identity/transgendered status, gender expression, national origin (including language use), ancestry, citizenship status, age, marital status, familial status, physical and/or mental disability (including HIV/AIDS, cancer and genetic characteristics), protected medical condition as defined by applicable state and/or local law, military and/or veteran status, sexual orientation, genetic information, political affiliation, domestic violence victim status or any other protected category.