Senior Proposals & Budgets Coordinator – Remote

QPS Holdings, LLC; Newark (DE); Remote; USD 60,000 - 75,000; Full time

Job summary

QPS, LLC in Newark, DE is seeking a Proposals Coordinator for the Global Proposal Office (GPO). In this full-time, 100% remote role, you will coordinate proposals and budgets from initial request through award, collaborating with Technical Operations, Business Development, and Finance.

You’ll mentor colleagues, track workloads, maintain Salesforce and purchasing systems (Ariba or Coupa), and help keep proposals moving to meet deadlines and client requirements in a fast-paced environment.

Qualifications

• 10+ years of experience in proposals, sales, customer service, or project management within CROs, clinical research, or regulated laboratory environments.
• Advanced degree in Science, Business, or related field preferred.
• Strong knowledge of proposal processes from request through award, with experience coordinating complex proposals across teams and locations.
• Clear communication, strong organizational skills, attention to detail, and a practical approach to solving problems.
• Sound judgment in responding to requests, adapting to different teams’ working practices, and determining when to act, seek clarification, or confirm next steps.
• Ability to manage competing priorities in a fast-paced environment, mentor colleagues, and gain cooperation across departments.
• Proficiency with Microsoft Office and comfort working with proposal, CRM (Salesforce preferred), and purchasing systems

Responsibilities

• Coordinate proposals and budgets from the initial request through award.
• Mentor colleagues and coordinate team workloads.
• Maintain Salesforce and other shared repositories for proposals and purchase orders, ensuring records are accurate and current.
• Support purchase order receipt and acknowledgment through Ariba or Coupa, award-tracking, and handoffs to Finance.
• Help Business Development colleagues navigate proposal processes and related systems.
• Serve as a resource for colleagues, share guidance, and assist management with tracking team performance and improving proposal quality, efficiency, and turnaround times.

Job description

QPS, LLC in Newark, DE is seeking a Proposals Coordinator for the Global Proposal Office (GPO). In this full-time, 100% remote role, you will coordinate proposals and budgets from initial request through award, collaborating with Technical Operations, Business Development, and Finance.

You’ll mentor colleagues, track workloads, maintain Salesforce and purchasing systems (Ariba or Coupa), and help keep proposals moving to meet deadlines and client requirements in a fast-paced environment.