Senior Project Coordinator for High-Volume Installations

KG Stevens, Inc; Milwaukee (WI); On-site; USD 63,039,000 - 80,231,000; Full time

Job summary

KG Stevens, Inc. is seeking a Project Coordinator II to manage a high-volume workload, owning the project lifecycle from quoting through installation follow-up. You will coordinate schedules, communicate with homeowners and partners, and resolve issues for low-to-moderate complexity projects in a fast-paced environment.

This role also serves as a backup for templating and scheduling, operates independently, and supports senior coordinators as needed, with a track record in quotes and CAD review.

Qualifications

• Demonstrated experience in project coordination or a similar role.
• Experience preparing, revising, and managing standard project quotes.
• Strong organizational, multitasking, and problem-solving abilities.
• Professional, confident, and clear communication skills.
• Ability to work independently while managing competing priorities in a fast-paced environment.

Responsibilities

• Prepare and issue standard quotes for single-room or low-to-moderate complexity projects.
• Review orders to verify pricing, scope, and specifications prior to processing.
• Process quote revisions related to minor design changes or field adjustments.
• Enter, verify, and maintain all job details, including multi-phase projects and remakes.
• Manage a large volume of active jobs using calendar-based and system tracking tools.
• Lead the CAD review process, send drawings for approval, and communicate revisions.
• Coordinate work orders with plumbing, carpentry, and other related trades.
• Communicate scheduling details and expectations with homeowners and builders.
• Proactively identify and resolve scheduling, production, or information gaps.
• Maintain accurate and detailed job records, notes, and status updates.
• Provide backup support for templating and installation scheduling during peak periods or staff absences.
• Escalate complex, multi-room, or high-risk quoting to a Project Coordinator III as appropriate.
• Support and mentor entry-level Project Coordinators as needed.

Skills

Project coordination

Quote management

Organizational skills

Multitasking

Communication skills

Independent work

Education

High school diploma

Tools

CAD

Job description

KG Stevens, Inc. is seeking a Project Coordinator II to manage a high-volume workload, owning the project lifecycle from quoting through installation follow-up. You will coordinate schedules, communicate with homeowners and partners, and resolve issues for low-to-moderate complexity projects in a fast-paced environment.

This role also serves as a backup for templating and scheduling, operates independently, and supports senior coordinators as needed, with a track record in quotes and CAD review.