Project Coordinator

KG Stevens, Inc; Milwaukee (WI); On-site; USD 63,039,000 - 80,231,000; Full time

Job summary

KG Stevens, Inc. is seeking a Project Coordinator II to manage a high-volume workload, owning the project lifecycle from quoting through installation follow-up. You will coordinate schedules, communicate with homeowners and partners, and resolve issues for low-to-moderate complexity projects in a fast-paced environment.

This role also serves as a backup for templating and scheduling, operates independently, and supports senior coordinators as needed, with a track record in quotes and CAD review.

Qualifications

• Demonstrated experience in project coordination or a similar role.
• Experience preparing, revising, and managing standard project quotes.
• Strong organizational, multitasking, and problem-solving abilities.
• Professional, confident, and clear communication skills.
• Ability to work independently while managing competing priorities in a fast-paced environment.

Responsibilities

• Prepare and issue standard quotes for single-room or low-to-moderate complexity projects.
• Review orders to verify pricing, scope, and specifications prior to processing.
• Process quote revisions related to minor design changes or field adjustments.
• Enter, verify, and maintain all job details, including multi-phase projects and remakes.
• Manage a large volume of active jobs using calendar-based and system tracking tools.
• Lead the CAD review process, send drawings for approval, and communicate revisions.
• Coordinate work orders with plumbing, carpentry, and other related trades.
• Communicate scheduling details and expectations with homeowners and builders.
• Proactively identify and resolve scheduling, production, or information gaps.
• Maintain accurate and detailed job records, notes, and status updates.
• Provide backup support for templating and installation scheduling during peak periods or staff absences.
• Escalate complex, multi-room, or high-risk quoting to a Project Coordinator III as appropriate.
• Support and mentor entry-level Project Coordinators as needed.

Skills

Project coordination

Quote management

Organizational skills

Multitasking

Communication skills

Independent work

Education

High school diploma

Tools

CAD

Job description

• Base Pay $22.00 - $28.00 / Hour
• Employee Type Full Time
• Required Degree High school

Contact information

• Phone [phone]

Description

The Project Coordinator II manages a high-volume workload (approximately 100+ active jobs) and owns the project lifecycle from standard quoting through final installation and follow-up. This role operates independently, coordinating schedules, communicating with homeowners and account partners, and resolving issues for low-to-moderate complexity projects. This position will also serves as a backup resource for templating and installation scheduling as needed.

Key Responsibilities

• Prepare and issue standard quotes for single-room or low-to-moderate complexity projects
• Review orders to verify pricing, scope, and specifications prior to processing
• Process quote revisions related to minor design changes or field adjustments
• Enter, verify, and maintain all job details, including multi-phase projects and remakes
• Manage a large volume of active jobs using calendar-based and system tracking tools
• Lead the CAD review process, send drawings for approval, and communicate revisions
• Coordinate work orders with plumbing, carpentry, and other related trades
• Communicate scheduling details and expectations with homeowners and builders
• Proactively identify and resolve scheduling, production, or information gaps
• Maintain accurate and detailed job records, notes, and status updates
• Provide backup support for templating and installation scheduling during peak periods or staff absences
• Escalate complex, multi-room, or high-risk quoting to a Project Coordinator III as appropriate
• Support and mentor entry-level Project Coordinators as needed

Skills & Qualifications

• Demonstrated experience in project coordination or a similar role
• Experience preparing, revising, and managing standard project quotes
• Strong organizational, multitasking, and problem-solving abilities
• Professional, confident, and clear communication skills
• Ability to work independently while managing competing priorities in a fast-paced environment

Working Conditions

While performing the duties of this job, the employee will be exposed to normal office environments, however, brief periods on the production floor should be expected. Appropriate safety equipment will be provided. Frequently operates a computer, enters data into systems, verifies information, etc… The noise level is usually moderate.

Physical Requirements

While performing the duties of this job, the employee is regularly required to sit for long periods, use hands and arms with frequent repetitive motions. The employee is occasionally required to stand and walk and must be able to see, speak and hear.

Specific vision abilities required by this position

Specific vision abilities required by this position include close vision, color vision and ability to adjust focus as it relates to working at a computer.

Why Join Our Team:

With the growth of the company, new and exciting projects are limitless and we are looking for someone with the skill set, creativity and customer service skills to continue helping us grow. This position brings opportunities to work with and learn from other experienced industry professionals while working for a state of the art manufacturing facility featuring some of the most advanced equipment available.

• Offering a full-time position with competitive pay based on experience and qualifications, job stability, and opportunities for advancement
• Having a comprehensive benefit package that includes:
  • Health Insurance with employer premium contributions