Senior Program Operations & Readiness Coordinator

Phipps; New York (NY); On-site; USD 60,000 - 65,000; Full time

Job summary

Phipps is seeking a Senior Program Operations Coordinator in New York to provide centralized operational and administrative support to the Managing Director. You will help keep timelines, recruitment activities, cohort launches, events, and documentation organized and on track across Sectoral Programs.

In this role, you will manage calendars, checklists, trackers, and follow-up systems; coordinate logistics; monitor deadlines; and escalate concerns to leadership as needed, while ensuring

Qualifications

• Bachelor's degree or equivalent; 2–4 years in program coordination or related nonprofits.
• Strong organizational, time-management, and detail-oriented skills.
• Excellent written and verbal communication; ability to collaborate across teams.
• Experience with MS Office/Google Workspace; Salesforce preferred.
• Experience in workforce development or government-funded programs preferred.

Responsibilities

• Coordinate operational activities across multiple Sectoral Programs.
• Maintain master calendars, trackers, and readiness checklists.
• Track tasks, deadlines, and follow up with staff.
• Coordinate meeting logistics, events, and trainings.
• Support recruitment and enrollment timelines and communications.
• Track readiness for cohort launches and program materials.
• Provide updates to leadership on outstanding items.
• Maintain Salesforce documentation and program data.

Skills

Highly organized

Time-management

Communication

Attention to detail

Project coordination

Education

Bachelor's degree preferred

High school diploma required

Tools

Microsoft Office / Google Workspace

Salesforce

Job description

Phipps is seeking a Senior Program Operations Coordinator in New York to provide centralized operational and administrative support to the Managing Director. You will help keep timelines, recruitment activities, cohort launches, events, and documentation organized and on track across Sectoral Programs.

In this role, you will manage calendars, checklists, trackers, and follow-up systems; coordinate logistics; monitor deadlines; and escalate concerns to leadership as needed, while ensuring