Senior Team Scheduler & Project Coordinator

Bloomberg Philanthropies; New York (NY); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Healthcare coverage

Retirement savings plan with company 1

Gym reimbursement

Commuter savings programs

Discounts on products and services

Job summary

Bloomberg Philanthropies is seeking a capable Coordinator to provide administrative and project support to a Senior Team Member. You will manage calendars, prepare briefs and materials, and coordinate with internal teams and external stakeholders to ensure timely progress on programs.

The role requires strong organizational skills, discretion, and the ability to work independently in a fast-paced environment. Travel coordination and board material support are part of the responsibilities.

Qualifications

• Minimum 4 years in project management with timelines or back-plans.
• Bachelor’s degree required.
• Excellent written and verbal communication, discretion and confidentiality.

Responsibilities

• Manage Senior Team Member’s calendar, meetings, and priorities.
• Provide day-to-day administrative support and track action items.
• Coordinate across departments to draft briefs, reports and materials.
• Assist with board materials and engagement activities.
• Support the Events Team on high-level events and convenings.
• Maintain Digital records and file organization for ongoing projects.
• Coordinate travel arrangements including flights and hotels.

Skills

Project management

Time management

Communication

Discretion

Attention to detail

Adaptability

Education

Bachelor's Degree

Tools

MS Office

Adobe Acrobat

Salesforce

Job description

Bloomberg Philanthropies is seeking a capable Coordinator to provide administrative and project support to a Senior Team Member. You will manage calendars, prepare briefs and materials, and coordinate with internal teams and external stakeholders to ensure timely progress on programs.

The role requires strong organizational skills, discretion, and the ability to work independently in a fast-paced environment. Travel coordination and board material support are part of the responsibilities.