Senior Partner Executive Assistant - Brand Strategy

IMG LIVE; Beverly Hills (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

WME in Beverly Hills is seeking an Executive Assistant to support the President of Brand Strategy and Senior Partner, ensuring smooth day-to-day operations in a fast-paced, dynamic environment. You will own calendar management, travel planning, expense reporting, meeting logistics, inbox oversight, notetaking, and preparation of materials.

You’ll coordinate conferences, events, and partner visits, collaborating with teams across the agency.

Qualifications

• Strong scheduling and calendar management experience, ideally supporting senior executives.
• Excellent organizational and time management skills with the ability to multitask and meet deadlines.
• Proactive mindset with high attention to detail and strong written and verbal communication.

Responsibilities

• Own and manage all scheduling-related matters for the President, including calendar coordination, meeting logistics, and prioritization of time-sensitive requests.
• Support travel planning and execution, including booking, itinerary creation, and any on-the-ground logistics.
• Assist with expense management, including timely submission and reconciliation of reports.
• Monitor incoming reports from team for travel requests and expense approvals to ensure President handles in timely fashion.
• Coordinate office logistics such as booking conference rooms, arranging visitor access/security, and setting up A/V and catering for meetings.
• Provide general administrative support including email and phone coverage as well as ad-hoc tasks as needed.
• Support special event coordination under the direction of President and their team, including logistics, catering, and guest list management.
• Oversee inbox management for the President, ensuring timely follow-up and resolution of key action items.
• Assist with notetaking during meetings and drafting follow-up communications where necessary.
• Contribute to research and preparation of meeting materials when appropriate.
• Foster positive relationships internally and externally, working seamlessly with assistants, departments, and agency partners/clients.

Skills

Scheduling

Calendar management

Organizational skills

Communication

Travel coordination

Expense management

Tools

Microsoft Office Suite

Job description

WME in Beverly Hills is seeking an Executive Assistant to support the President of Brand Strategy and Senior Partner, ensuring smooth day-to-day operations in a fast-paced, dynamic environment. You will own calendar management, travel planning, expense reporting, meeting logistics, inbox oversight, notetaking, and preparation of materials.

You’ll coordinate conferences, events, and partner visits, collaborating with teams across the agency.