Executive Assistant to Brand Strategy Leader Flexible Hours

WME | William Morris Endeavor; Beverly Hills (CA); Sur place; USD 60 000 - 80 000; Plein temps

Résumé du poste

WME | William Morris Endeavor is seeking an Executive Assistant to support the President of Brand Strategy and a Senior Partner. You will manage calendars, coordinate travel, handle expenses, and oversee communications and meeting logistics in a fast-paced environment.

The role requires exceptional organization, multitasking with tight deadlines, and a proactive approach. Flexibility for evenings/weekends and a collaborative, solutions‑oriented mindset are essential.

Qualifications

• Strong scheduling and calendar management experience, ideally supporting senior executives.
• Excellent organizational and time management skills with the ability to multitask and meet deadlines.
• High attention to detail and a proactive mindset.
• Strong communication skills, both written and verbal.
• Ability to work independently while staying closely aligned with the Lead EA.
• Comfort working flexible hours, including occasional evenings or weekends.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with travel coordination and expense systems.
• A collaborative spirit and solutions-oriented approach.
• Interest in entertainment, brand partnerships, or experiential marketing is a plus.

Responsabilités

• Own and manage all scheduling-related matters for the President, including calendar coordination and meeting logistics.
• Support travel planning and execution, including booking and itinerary creation.
• Assist with expense management, including timely submission and reconciliation of reports.
• Monitor incoming reports from team for travel requests and expense approvals for timely handling.
• Coordinate office logistics such as conference rooms, visitor access/security, and A/V/catering.
• Provide general administrative support including email and phone coverage and ad-hoc tasks.
• Support special event coordination including logistics, catering, and guest lists.
• Oversee inbox management for the President and ensure timely follow-up.
• Assist with notetaking during meetings and drafting follow-up communications.
• Contribute to research and preparation of meeting materials.

Connaissances

Scheduling

Calendar management

Travel coordination

Expense systems

Meeting coordination

Inbox management

Notetaking

Research materials

Relationship management

Communication

Outils

Outlook

Word

Excel

PowerPoint

Description du poste

WME | William Morris Endeavor is seeking an Executive Assistant to support the President of Brand Strategy and a Senior Partner. You will manage calendars, coordinate travel, handle expenses, and oversee communications and meeting logistics in a fast-paced environment.

The role requires exceptional organization, multitasking with tight deadlines, and a proactive approach. Flexibility for evenings/weekends and a collaborative, solutions‑oriented mindset are essential.