Executive Assistant - Admin, Senior Partner & President of Brand Strategy

WME | William Morris Endeavor; Beverly Hills (CA); Presencial; USD 60.000 - 80.000; Jornada completa

Descripción de la vacante

WME | William Morris Endeavor is seeking an Executive Assistant to support the President of Brand Strategy and a Senior Partner. You will manage calendars, coordinate travel, handle expenses, and oversee communications and meeting logistics in a fast-paced environment.

The role requires exceptional organization, multitasking with tight deadlines, and a proactive approach. Flexibility for evenings/weekends and a collaborative, solutions‑oriented mindset are essential.

Formación

• Strong scheduling and calendar management experience, ideally supporting senior executives.
• Excellent organizational and time management skills with the ability to multitask and meet deadlines.
• High attention to detail and a proactive mindset.
• Strong communication skills, both written and verbal.
• Ability to work independently while staying closely aligned with the Lead EA.
• Comfort working flexible hours, including occasional evenings or weekends.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with travel coordination and expense systems.
• A collaborative spirit and solutions-oriented approach.
• Interest in entertainment, brand partnerships, or experiential marketing is a plus.

Responsabilidades

• Own and manage all scheduling-related matters for the President, including calendar coordination and meeting logistics.
• Support travel planning and execution, including booking and itinerary creation.
• Assist with expense management, including timely submission and reconciliation of reports.
• Monitor incoming reports from team for travel requests and expense approvals for timely handling.
• Coordinate office logistics such as conference rooms, visitor access/security, and A/V/catering.
• Provide general administrative support including email and phone coverage and ad-hoc tasks.
• Support special event coordination including logistics, catering, and guest lists.
• Oversee inbox management for the President and ensure timely follow-up.
• Assist with notetaking during meetings and drafting follow-up communications.
• Contribute to research and preparation of meeting materials.

Conocimientos

Scheduling

Calendar management

Travel coordination

Expense systems

Meeting coordination

Inbox management

Notetaking

Research materials

Relationship management

Communication

Herramientas

Outlook

Word

Excel

PowerPoint

Descripción del empleo

Executive Assistant - Admin, WME Senior Partner & President of Brand Strategy

Job Description

As a key support to the President of Brand Strategy and Senior Partner at WME, you will play a vital role in ensuring seamless day-to-day operations for the President. This position is ideal for someone highly organized, proactive, and comfortable managing logistics in a fast-paced, dynamic environment.

You will:

• Own and manage all scheduling-related matters for the President, including calendar coordination, meeting logistics, and prioritization of time-sensitive requests.
• Support travel planning and execution, including booking, itinerary creation, and any on-the-ground logistics.
• Assist with expense management, including timely submission and reconciliation of reports.
• Monitor incoming reports from team for travel requests and expense approvals to ensure President handles in timely fashion.
• Coordinate office logistics such as booking conference rooms, arranging visitor access/security, and setting up A/V and catering for meetings.
• Provide general administrative support including email and phone coverage as well as ad-hoc tasks as needed.
• Support special event coordination under the direction of President and their team, including logistics, catering, and guest list management.
• Oversee inbox management for the President, ensuring timely follow-up and resolution of key action items.
• Assist with notetaking during meetings and drafting follow-up communications where necessary.
• Contribute to research and preparation of meeting materials when appropriate.
• Foster positive relationships internally and externally, working seamlessly with assistants, departments, and agency partners/clients.

You Have These:

• Strong scheduling and calendar management experience, ideally supporting senior executives.
• Excellent organizational and time management skills with the ability to multitask and meet deadlines.
• High attention to detail and a proactive mindset.
• Strong communication skills, both written and verbal.
• Ability to work independently while staying closely aligned with the Lead EA.
• Comfort working flexible hours, including occasional evenings or weekends.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with travel coordination and expense systems.
• A collaborative spirit and solutions-oriented approach.
• Interest in entertainment, brand partnerships, or experiential marketing is a plus.

How we work:

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 5 days per week see immeasurable value internally and throughout the core of the businesses we support.

Per local requirements and in the interest of transparency, the rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short-and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum:

$60,000 annually (minimum will not fall below the applicable state/local minimum salary thresholds)

Hiring Rate Maximum:

$80,000 annually