Executive Assistant - Admin, Senior Partner & President of Brand Strategy

103 International Merchandising Company, LLC; Beverly Hills (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

WME in Beverly Hills is seeking an Executive Assistant to support the President of Brand Strategy and Senior Partner, ensuring smooth day-to-day operations in a fast-paced, dynamic environment. You will own calendar management, travel planning, expense reporting, meeting logistics, inbox oversight, notetaking, and preparation of materials.

You’ll coordinate conferences, events, and partner visits, collaborating with teams across the agency.

Qualifications

• Strong scheduling and calendar management experience, ideally supporting senior executives.
• Excellent organizational and time management skills with the ability to multitask and meet deadlines.
• Proactive mindset with high attention to detail and strong written and verbal communication.

Responsibilities

• Own and manage all scheduling-related matters for the President, including calendar coordination, meeting logistics, and prioritization of time-sensitive requests.
• Support travel planning and execution, including booking, itinerary creation, and any on-the-ground logistics.
• Assist with expense management, including timely submission and reconciliation of reports.
• Monitor incoming reports from team for travel requests and expense approvals to ensure President handles in timely fashion.
• Coordinate office logistics such as booking conference rooms, arranging visitor access/security, and setting up A/V and catering for meetings.
• Provide general administrative support including email and phone coverage as well as ad-hoc tasks as needed.
• Support special event coordination under the direction of President and their team, including logistics, catering, and guest list management.
• Oversee inbox management for the President, ensuring timely follow-up and resolution of key action items.
• Assist with notetaking during meetings and drafting follow-up communications where necessary.
• Contribute to research and preparation of meeting materials when appropriate.
• Foster positive relationships internally and externally, working seamlessly with assistants, departments, and agency partners/clients.

Skills

Scheduling

Calendar management

Organizational skills

Communication

Travel coordination

Expense management

Tools

Microsoft Office Suite

Job description

Executive Assistant - Admin, WME Senior Partner & President of Brand Strategy

As a key support to the President of Brand strategy and Senior Partner at WME, you will play a vital role in ensuring seamless day-to-day operations for the President. This position is ideal for someone highly organized, proactive, and comfortable managing logistics in a fast-paced, dynamic environment.

You will:

• Own and manage all scheduling-related matters for the President, including calendar coordination, meeting logistics, and prioritization of time-sensitive requests.


• Support travel planning and execution, including booking, itinerary creation, and any on-the-ground logistics.


• Assist with expense management, including timely submission and reconciliation of reports.


• Monitor incoming reports from team for travel requests and expense approvals to ensure President handles in timely fashion.


• Coordinate office logistics such as booking conference rooms, arranging visitor access/security, and setting up A/V and catering for meetings.


• Provide general administrative support including email and phone coverage as well as ad-hoc tasks as needed.


• Support special event coordination under the direction of President and their team, including logistics, catering, and guest list management.


• Oversee inbox management for the President, ensuring timely follow-up and resolution of key action items.


• Assist with notetaking during meetings and drafting follow-up communications where necessary.


• Contribute to research and preparation of meeting materials when appropriate.


• Foster positive relationships internally and externally, working seamlessly with assistants, departments, and agency partners/clients.

You Have These:

• Strong scheduling and calendar management experience, ideally supporting senior executives.


• Excellent organizational and time management skills with the ability to multitask and meet deadlines.


• High attention to detail and a proactive mindset.


• Strong communication skills, both written and verbal.


• Ability to work independently while staying closely aligned with the Lead EA.


• Comfort working flexible hours, including occasional evenings or weekends.


• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).


• Experience with travel coordination and expense systems.


• A collaborative spirit and solutions-oriented approach.


• Interest in entertainment, brand partnerships, or experiential marketing is a plus.

How we work:

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 5 days per week see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Per local requirements and in the interest of transparency, the rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

• Hiring Rate Minimum: $60,000 annually (minimum will not fall below the applicable state/local minimum salary thresholds)


• Hiring Rate Maximum: $80,000 annually

WME is the world’s preeminent talent agency. With over 125 years of experience, WME enables artists, athletes and brands to grow their businesses, leverage the full potential of their intellectual property, and bring projects to life that define the cultural landscape.

WME’s expertise spans books, comedy, digital media, fashion, film, food, licensing, music, sports, television, theater, and more. Headquartered in Beverly Hills, WME’s office locations include Australia, Chicago, China, London, Miami, Nashville, and New York. WME is part of WME Group, a global network of businesses that represent the world’s leading talent, intellectual property and brands. For more information, please visit www.wmeagency.com.