Executive Office Manager – Academic Administration

University of Miami; Miami, Northern (FL, KY); Hybrid; USD 52,000 - 66,000; Full time

Job summary

The University of Miami/UHealth, Department of Pediatrics, is seeking a full-time Office Manager in Miami, FL to provide high-level administrative and operational support to the Chair’s Office, coordinating daily office functions and communications.

The role involves maintaining records, scheduling meetings and travel, processing expenses, assisting with faculty recruitment, and ensuring efficient operations, accurate reporting, and adherence to university policies in a fast-paced environment.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• Minimum 5 years of relevant experience.
• Experience in operational management and financial oversight.

Responsibilities

• Manages office operations and payroll.
• Coordinates communications, records, meetings and travel.
• Supports faculty recruitment activities.
• Prepares budgets and analyzes variances.
• Ensures compliance with University policies.

Skills

Office management

Payroll processing

Budget management

Staff supervision

Microsoft Office

Communication skills

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

The University of Miami/UHealth, Department of Pediatrics, is seeking a full-time Office Manager in Miami, FL to provide high-level administrative and operational support to the Chair’s Office, coordinating daily office functions and communications.

The role involves maintaining records, scheduling meetings and travel, processing expenses, assisting with faculty recruitment, and ensuring efficient operations, accurate reporting, and adherence to university policies in a fast-paced environment.