Campus Events Coordinator (Temporary)

University of Miami; United States; On-site; USD 30,000 - 42,000; Full time

Job summary

The University of Miami/UHealth Department of Strategic Initiatives in Coral Gables, FL is seeking a temporary full-time Events Assistant to support planning and hosting meetings, conferences, and events in the assigned department.

Responsibilities include coordinating location, food, transportation, and presentation arrangements, setting up and breaking down venues, managing guest lists and inventory, and maintaining vendor relationships to ensure smooth operations.

Qualifications

• Learning Agility: ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: skilled in using office software, technology, and relevant computer applications.
• Communication: strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
• Any relevant education, certifications and/or work experience may be considered.

Responsibilities

• Receives and finalizes contracts and assists with collection of event deposits and payments.
• Performs basic office administrative functions and responds to customer questions and inquiries.
• Sets-up, breaks-down, and transports event equipment.
• Keeps inventory of materials and food at events to ensure they meet the needs of audience turnout.
• Maintains guest lists and updated contacts.
• Sustains relationships with external vendors.
• Anticipates all support presentation materials and technology requirements and makes appropriate arrangements.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

High School Diploma or equivalent

Job description

The University of Miami/UHealth Department of Strategic Initiatives in Coral Gables, FL is seeking a temporary full-time Events Assistant to support planning and hosting meetings, conferences, and events in the assigned department.

Responsibilities include coordinating location, food, transportation, and presentation arrangements, setting up and breaking down venues, managing guest lists and inventory, and maintaining vendor relationships to ensure smooth operations.