Senior Office & Facilities Administrator

Volto Consulting; Austin (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Volto Consulting in Austin, TX is seeking an Office Assistant to handle day-to-day administrative tasks in alignment with company management systems. The role requires strong organizational skills and the ability to multitask in a fast-paced environment.

Responsibilities include reception duties, scheduling, coordinating travel and meetings, and ensuring efficient office operations. Ideal candidates have an associate degree and 5–10 years in admin support, with excellent English communication.

Qualifications

• 5-10 years experience in Administrative Function of a medium sized facility (>300 associates) preferred.
• Should possess excellent English communication skills (written & verbal).
• Should have good computer skills: Microsoft Office (especially Word, Excel, PowerPoint etc.).
• Knowledge of Office Management & Maintenance, Safety, firefighting and fire control systems, Physical security, Personnel management, Purchase/Procurement, Finance/Accounting processes.

Responsibilities

• Reception Management and front desk duties.
• Coordinate client visits, local travel, accommodation, and banquets in consultation with Admin NA.
• Receive & dispatch couriers (Fedex, UPS, DHL) and mail distribution.
• Maintain conference rooms and equipment, seat occupancy data.
• Manage office supplies and procurement, liaise with building management.
• Organise events and admin tasks as required by location leadership.
• Billing and other admin duties as assigned by Supervisor.

Skills

English skills

Office management

Multitasking

Communication

Education

Associate degree

Tools

Microsoft Office

Job description

Volto Consulting in Austin, TX is seeking an Office Assistant to handle day-to-day administrative tasks in alignment with company management systems. The role requires strong organizational skills and the ability to multitask in a fast-paced environment.

Responsibilities include reception duties, scheduling, coordinating travel and meetings, and ensuring efficient office operations. Ideal candidates have an associate degree and 5–10 years in admin support, with excellent English communication.