Austin Office Coordinator & Front Desk Pro

CultureSpace Group; Austin (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

CultureSpace Group in Austin is seeking an organized Office Coordinator & Receptionist to support our busy site. This onsite role serves as the primary contact for calls and front desk, providing essential administrative support across departments.

Responsibilities include scheduling, travel coordination, calendar management, showroom upkeep, and office supply orders. The ideal candidate has 1+ years in reception or admin roles and strong communication, organization, and customer-service skills.

Qualifications

• Experience in reception, admin support, or customer service preferred.
• Professional phone presence and strong customer-service skills.
• Excellent organization, communication, attention to detail, and follow-through.
• Ability to manage competing priorities and multiple departments.
• Proficiency with Microsoft Office and collaboration tools.
• High school diploma or equivalent required.

Responsibilities

• Provide primary phone and front-desk coverage.
• Monitor the Admin Inbox and coordinate requests through completion.
• Support scheduling, documents, data entry, and other administrative needs.
• Maintain the Austin Business Development calendar.
• Prepare the weekly Clear Design presentation.
• Coordinate business travel for Austin employees and provide backup travel support as needed.
• Maintain an organized, stocked, and visitor-ready showroom and office.
• Order office and showroom supplies within approved guidelines.
• Coordinate with employees and vendors to address routine office needs.
• Assist with meetings, visitors, special projects, and evolving business priorities.

Skills

Customer service

Organization

Communication

Multitasking

MS Office

Education

High School Diploma or Equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Shared calendars

Job description

CultureSpace Group in Austin is seeking an organized Office Coordinator & Receptionist to support our busy site. This onsite role serves as the primary contact for calls and front desk, providing essential administrative support across departments.

Responsibilities include scheduling, travel coordination, calendar management, showroom upkeep, and office supply orders. The ideal candidate has 1+ years in reception or admin roles and strong communication, organization, and customer-service skills.