Administrative Assistant: Data Entry, Onboarding & Office Ops

Apollo Mechanical Contractors; Austin (TX); On-site; USD 26,174 - 30,307; Full time

Benefits offered by this job

Medical, Dental, and Vision

401K with company Match

Paid Time off

Job summary

A leading mechanical services provider in Austin, Texas is seeking an Administrative Assistant responsible for document control and office management tasks. Candidates must possess excellent communication skills, proficiency in Microsoft Office, and strong organizational abilities. This role includes duties such as managing emails, assisting with timecards, ordering supplies, and supporting onboarding processes. Benefits include medical, dental, and vision coverage, a 401K plan with company match, and paid time off.

Qualifications

• Excellent verbal and written communication skills required.
• Proficiency in Microsoft Office, particularly Excel and Word, is essential.
• Candidates must demonstrate strong organizational skills.

Responsibilities

• Answer emails and direct phone calls to the appropriate people.
• Assist with weekly timecards and data entry.
• Order office supplies and manage incoming and outgoing mail.

Skills

Excellent verbal and written communication skills

Basic Microsoft Office, especially Excel, Word, and Outlook

Exceptional organization skills

Self-motivated and willing to face new challenges

Ability to multi-task and work under pressure

Job description

A leading mechanical services provider in Austin, Texas is seeking an Administrative Assistant responsible for document control and office management tasks. Candidates must possess excellent communication skills, proficiency in Microsoft Office, and strong organizational abilities. This role includes duties such as managing emails, assisting with timecards, ordering supplies, and supporting onboarding processes. Benefits include medical, dental, and vision coverage, a 401K plan with company match, and paid time off.