Senior Office & Billing Operations Leader

VCI Construction, LLC; Henderson (NV); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Paid Time Off

Parental Leave

Holidays

401(k) match

Stock Purchase Plan

Education Reimbursement

Legal Insurance

Gym Discounts

Pet Insurance

Job summary

VCI Construction, LLC in Henderson, NV is seeking an experienced Office Manager to lead administrative teams including Billing Coordinators and Project Coordinators. You will coordinate with project managers, field staff, vendors, and customers to resolve billing discrepancies and prepare reports.

You will review contracts, purchase orders, and supporting records, track invoices, manage office budgets, ensure data security, and uphold confidentiality while guiding the team through policy changes

Qualifications

• Progressive office management experience in construction or related field.
• Experience with billing, invoicing, accounts receivable, or financial management.
• Experience interacting with external customers, vendors, and cross departments.
• Bachelor's degree preferred; HS diploma required.

Responsibilities

• Manage a team of administrative personnel, including Office Manager, Billing Coordinators and Project Coordinators.
• Coordinate with project managers, field personnel, vendors, and customers to resolve billing discrepancies. Prepare billing reports and provide updates to management.
• Review billing documentation, contracts, purchase orders, and supporting records.
• Track outstanding invoices and assist with accounts receivable follow-up. Coordinate with customers billing expectations and milestones.
• Manage office budgets, process invoices, billing processes, track expenses, and coordinate with accounting for payroll adjustments.
• Maintain physical and digital filing systems, ensuring data security and confidentiality.
• Oversee daily end-of-day office closing procedures, including ensuring the office is secured before departure.
• Coordinate management schedules, travel arrangements, company events, and internal meetings. Act as the primary point of contact for visitors and incoming communications.

Skills

Leadership

Budget management

Team supervision

Time management

Communication skills

Education

High School diploma/GED

Bachelor's degree in business administration or related field

Tools

SAP

Google Suite

Job description

VCI Construction, LLC in Henderson, NV is seeking an experienced Office Manager to lead administrative teams including Billing Coordinators and Project Coordinators. You will coordinate with project managers, field staff, vendors, and customers to resolve billing discrepancies and prepare reports.

You will review contracts, purchase orders, and supporting records, track invoices, manage office budgets, ensure data security, and uphold confidentiality while guiding the team through policy changes