Senior Office & Billing Ops Leader (PTO, 401k, Stock Plan)

VCI Construction; Henderson (NV); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Parental leave

Holidays

401(k) match

Stock purchase plan

Education reimbursement

Legal insurance

Discounts on gym memberships

Pet insurance

Weekly paychecks

Job summary

VCI Construction seeks an experienced Office Manager to lead the administrative team and coordinate with project managers, field personnel, vendors, and customers.

Responsibilities include reviewing billing, managing accounts receivable, maintaining filing systems, and ensuring data security while aligning with company policies. A strong leader with construction industry exposure is preferred.

Qualifications

• 6+ years of progressive office management or administrative experience, preferably in construction or related field.
• Experience in billing, invoicing, accounts receivable, or financial management is required.
• Experience communicating with external customers, vendors, and cross departments.
• Proficiency in SAP, Google Suite (Sheets, Docs, Slides, etc.) is preferred.

Responsibilities

• Manage a team of administrative personnel, including Office Manager, Billing Coordinators and Project Coordinators.
• Coordinate with project managers, field personnel, vendors, and customers to resolve billing discrepancies. Prepare billing reports and provide updates to management.
• Review billing documentation, contracts, purchase orders, and supporting records.
• Track outstanding invoices and assist with accounts receivable follow-up. Coordinate with customers billing expectations and milestones.
• Manage office budgets, process invoices, billing processes, track expenses, and coordinate with accounting for payroll adjustments.
• Maintain physical and digital filing systems, ensuring data security and confidentiality.
• Being flexible enough to handle changes in policy or unexpected facility issues and show leadership to the team broadly.
• Ability to work independently and anticipate problems before they arise.
• Oversee daily administrative procedures, maintain office systems, and implement new protocols to improve workflow efficiency.
• Oversees daily end-of-day office closing procedures, including ensuring the office is secured before departure.
• Coordinate management schedules, travel arrangements, company events, and internal meetings. Act as the primary point of contact for visitors and incoming communications.

Skills

Leadership

Time management

Communication

Attention to detail

SAP

Google Suite

Education

High School diploma

Bachelor’s degree preferred

Tools

SAP

Google Suite

Job description

VCI Construction seeks an experienced Office Manager to lead the administrative team and coordinate with project managers, field personnel, vendors, and customers.

Responsibilities include reviewing billing, managing accounts receivable, maintaining filing systems, and ensuring data security while aligning with company policies. A strong leader with construction industry exposure is preferred.