Senior Office Manager: Billing & Operations Lead

FALL CREEK FARM & NURSERY; Henderson (NV); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Paid Time Off

Parental Leave

Holidays

401(k) with Company Match

Stock Purchase Plan

Education Reimbursement

Legal Insurance

Discounts on gym memberships

Pet Insurance

Job summary

FALL CREEK FARM & NURSERY in Henderson, NV is seeking an experienced Operations Manager to lead the administrative team and streamline billing processes. You will oversee office operations, budgets, and confidential records while coordinating with project teams, vendors, and clients to ensure accurate invoicing and timely payments.

The role requires strong leadership, a background in billing/finance, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 6+ years of progressive office management or administrative experience, preferably in construction or related field.
• Experience in billing, invoicing, accounts receivable, or financial management.
• Experience communicating with external customers, vendors, and cross departments.
• High School diploma/GED; bachelor’s degree in business administration or related field preferred.
• Proficiency in SAP, Google Suite (Sheets, Docs, Slides, etc.). is preferred.
• Proven ability to supervise staff, delegate tasks, and mediate workplace conflicts.
• Excellent time management and multitasking in a fast-paced construction environment.

Responsibilities

• Manage a team of administrative personnel, including Office Manager, Billing Coordinators and Project Coordinators.
• Coordinate with project managers, field personnel, vendors, and customers to resolve billing discrepancies and prepare reports.
• Review billing documentation, contracts, purchase orders, and supporting records.
• Track outstanding invoices and assist with accounts receivable follow-up.
• Manage office budgets, process invoices, and coordinate with accounting for payroll adjustments.
• Maintain physical and digital filing systems, ensuring data security and confidentiality.
• Oversee daily administrative procedures and implement new workflows to improve efficiency.
• Coordinate management schedules, travel arrangements, company events, and internal meetings.

Skills

Self-starter

Calm under pressure

Leadership

Organizational skills

Problem-solving

Resourcefulness

Team-oriented

Education

High School diploma/GED

Bachelor’s degree in business administration

Tools

SAP

Google Suite

Job description

FALL CREEK FARM & NURSERY in Henderson, NV is seeking an experienced Operations Manager to lead the administrative team and streamline billing processes. You will oversee office operations, budgets, and confidential records while coordinating with project teams, vendors, and clients to ensure accurate invoicing and timely payments.

The role requires strong leadership, a background in billing/finance, and the ability to manage multiple priorities in a fast-paced environment.