Office Operations & Billing Manager

CFS; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

CFS is seeking an Office Manager in a role that blends office operations with critical accounting support. You will handle client invoicing, project billing, and accounts receivable while coordinating vendor relations and internal events.

The position emphasizes collaboration with principals and project teams in a small-business setting, offering visibility and opportunities to expand your administrative and financial skill set.

Qualifications

• 3+ years of office management, administrative, bookkeeping, or related experience.
• Experience with client invoicing, billing, accounts receivable, or basic accounting functions.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with QuickBooks, Deltek Ajera, or similar accounting software is preferred.

Responsibilities

• Oversee daily office operations, vendor relationships, and office administration.
• Manage client invoicing, project billing schedules, and accounts receivable activities.
• Support bookkeeping functions, expense tracking, reconciliations, and financial record maintenance.
• Coordinate meetings, travel arrangements, employee onboarding, and firm events.
• Maintain contracts, project records, proposals, and business documentation.
• Provide administrative support to principals, project managers, and project teams.

Skills

Office management

Administrative support

Billing

Accounts receivable

Invoicing

Microsoft Office

QuickBooks

Deltek Ajera

Tools

QuickBooks

Deltek Ajera

Microsoft Office

Job description

CFS is seeking an Office Manager in a role that blends office operations with critical accounting support. You will handle client invoicing, project billing, and accounts receivable while coordinating vendor relations and internal events.

The position emphasizes collaboration with principals and project teams in a small-business setting, offering visibility and opportunities to expand your administrative and financial skill set.