Billing & Data Entry Coordinator

Elite Contracting Solutions; Baltimore (MD); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Job summary

Elite Contracting Solutions is seeking a detail-oriented Billing & Data Entry Coordinator to support the Office Manager and Administrative Assistant in a fast-paced construction office. The role focuses on accurate records, timely data entry, and organized project documentation to ensure smooth operations.

Responsibilities include creating invoices, entering data, and maintaining organized digital records, with a strong emphasis on accuracy and process adherence.

Qualifications

• 2+ years of office administration or billing experience.
• Strong computer skills; fast, accurate typing.
• Experience with Microsoft Office and data entry accuracy.

Responsibilities

• Prepare customer invoices from approved work orders.
• Enter invoices into accounting software and verify accuracy.
• Track unpaid invoices and communicate with the Office Manager.
• Match invoices to purchase orders and receipts; maintain files.

Skills

Billing experience

Data entry

Microsoft Office

Attention to detail

Organizational skills

Multitasking

Prioritization

Tools

QuickBooks

Accounting software

Job description

We are seeking a highly organized Billing & Data Entry Coordinator to support our Office Manager and Administrative Assistant in a fast-paced construction office. This position is responsible for maintaining accurate records, entering billing information, organizing project documentation, and ensuring data is entered correctly and on time. This role is ideal for someone who enjoys detailed work, follows processes, and takes pride in accuracy.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance

We are seeking a highly organized Billing & Data Entry Coordinator to support our Office Manager and Administrative Assistant in a fast-paced construction office. This position is responsible for maintaining accurate records, entering billing information, organizing project documentation, and ensuring data is entered correctly and on time. This role is ideal for someone who enjoys detailed work, follows processes, and takes pride in accuracy.

Primary Responsibilities

Billing Support

• Prepare customer invoices from approved work orders
• Enter invoices into accounting software
• Verify invoice accuracy before submission
• Track unpaid invoices and communicate with the Office Manager regarding outstanding balances
• Process vendor invoices for approval
• Match invoices to purchase orders and receipts
• Maintain billing files and supporting documentation

Data Entry

• Enter new customer information
• Update customer accounts
• Enter estimates and contracts into company software
• Ensure all digital records remain organized and accurate
• Scan and file documents
• Assist with document preparation
• Update spreadsheets

Qualifications

Required

• 2+ years of office administration or billing experience
• Strong computer skills
• Excellent typing and data entry accuracy
• Experience with Microsoft Office
• Strong attention to detail
• Ability to prioritize multiple tasks
• Excellent organizational skills

Preferred

• Construction office experience
• QuickBooks experience
• Job costing experience
• Accounts Receivable/Accounts Payable experience