Project Admin & Billing Specialist

JobScore, Inc.; Tracy (CA); On-site; USD 74,501,000 - 91,693,000; Full time

Job summary

VEC-US in Tracy, CA is seeking a Project Administrator to support setup, billing, and compliance from day one. You will work with Project Managers and the Operations team to ensure accurate invoices and contract adherence.

The role involves preparing monthly bills, managing time entries, tracking change orders, and maintaining project files in Google Drive and ClickUp. A 1+ year background in construction and proficiency with Kantata, Excel, Word, and Google Workspace are required.

Qualifications

• 1+ years of experience in the construction industry.
• Ability to read contracts and spot what matters for billing and compliance.
• Strong Excel/Word/PowerPoint and Google Workspace skills.
• Detail-oriented with ability to manage multiple projects.

Responsibilities

• Set up new projects and billing in Kantata.
• Read contracts to identify billing terms and insurance requirements.
• Prepare monthly billing and manage time & materials and lump-sum invoices.
• Coordinate change orders and compliance tasks.
• Lead project meetings and provide minutes.
• Maintain organized project files in Drive/ClickUp.

Skills

Contract interpretation

Attention to detail

Communication skills

Multitasking

Tools

Kantata (Mavenlink)

Excel

Word

PowerPoint

Google Sheets

Google Workspace

ClickUp

Slack

Job description

VEC-US in Tracy, CA is seeking a Project Administrator to support setup, billing, and compliance from day one. You will work with Project Managers and the Operations team to ensure accurate invoices and contract adherence.

The role involves preparing monthly bills, managing time entries, tracking change orders, and maintaining project files in Google Drive and ClickUp. A 1+ year background in construction and proficiency with Kantata, Excel, Word, and Google Workspace are required.