Senior Medical Office Administrator

HAHHH; Northbridge (MA); Hybrid; USD 25,000 - 43,000; Part time

Job summary

UMass Memorial Health in Northbridge, MA is seeking a Secretary, Medical Admin Sr to support physicians, APPs, and clinical staff in a new pediatrics office. This on-site, part-time role focuses on advanced scheduling, registration, and documentation, ensuring HIPAA-compliant, professional service.

The schedule includes Mon 10:30-7, Thurs 7:45-4:15, Fri 8:30-5:00, with 24 hours weekly. Requires High School diploma, 2 years medical office experience, MS Office and EHR proficiency; preferred

Qualifications

• High School diploma or equivalent.
• Preferred: medical secretary/assistant training.
• 2 years of experience in a medical office.
• Proficiency in MS Office and EHR systems.
• Strong organizational, communication, and customer service skills.
• Ability to maintain confidentiality and handle multiple priorities.

Responsibilities

• Schedules and coordinates inpatient and outpatient visits, procedures, and tests.
• Registers patients, verifies insurance, and obtains referrals/authorizations.
• Assists with new patient intake and confidential charting.
• Answers calls, greets patients, and facilitates smooth patient flow.
• Transcribes notes and prepares standard letters and forms.
• Maintains patient charts per HIPAA and organizational standards.
• Prepares meetings, handles travel arrangements, and supports educational programs.
• Performs on-site billing and processes copayments.

Skills

Microsoft Office

EHR systems

Communication

Organization

multitasking

Education

High School diploma or equivalent

Medical secretary/assistant training (preferred)

Tools

Electronic Health Records (EHR)

Job description

UMass Memorial Health in Northbridge, MA is seeking a Secretary, Medical Admin Sr to support physicians, APPs, and clinical staff in a new pediatrics office. This on-site, part-time role focuses on advanced scheduling, registration, and documentation, ensuring HIPAA-compliant, professional service.

The schedule includes Mon 10:30-7, Thurs 7:45-4:15, Fri 8:30-5:00, with 24 hours weekly. Requires High School diploma, 2 years medical office experience, MS Office and EHR proficiency; preferred