Senior Marketing Coordinator - Proposals & Growth (Hybrid)

IKM Architecture; Pittsburgh (Allegheny County); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health, Vision & Dental Insurance

Disability Insurance (short & long)

401(k) & Incentive Plan

Paid Time Off + holidays

Life Insurance

Continuing education opportunities

Job summary

IKM Architecture in Pittsburgh, All IKM locations, seeks a Senior Marketing Coordinator to lead RFQs/RFPs from kickoff through submission. You will craft tailored content, supervise pursuit strategy with leadership and technical staff, and ensure high-quality narratives and materials for client opportunities.

You will drive firmwide marketing initiatives, refine processes, and mentor junior staff, delivering compelling messaging and winning proposals.

Qualifications

• Bachelor’s degree in Marketing, Communications, English, Business, or related field.
• 5–8 years of marketing, proposal, or business development experience in A/E/C or professional services.
• Experience coordinating complex RFQ/RFP responses and managing multiple deadlines.
• Strong writing, editing, proofreading, and verbal communication skills.
• Ability to translate technical information into clear client-focused messaging.
• Strong project management and organizational skills to manage schedules and contributors.
• Experience working with firm leadership, technical staff, consultants, and external partners.
• Attention to detail and commitment to high-quality work.
• Proficiency with Word, PowerPoint, Excel, Teams; experience with Adobe InDesign.
• Experience with Deltek Vision/Vantagepoint or similar CRM.

Responsibilities

• Independently lead RFQs, RFPs, qualifications packages, and other pursuits from kickoff to submission.
• Develop pursuit strategy and tailored content communicating IKM’s qualifications and value.
• Draft, edit, and refine proposal narratives, letters, project descriptions, staff resumes, and submissions.
• Coordinate interview presentations, messaging, and preparation.
• Execute firmwide marketing initiatives including awards, announcements, and collateral.
• Conduct research on clients, markets, competitors, and trends to support strategy.
• Maintain accurate information in Deltek and other marketing systems.
• Improve marketing workflows, templates, and tools for efficiency.
• Quality-control reviews of proposals and materials to ensure brand alignment.
• Collaborate with principals, project managers, and external partners to move initiatives forward.
• Stay current on A/E/C marketing trends and best practices.

Skills

Proposal coordination

Writing

Project management

Attention to detail

MS Office

Adobe InDesign

Deltek Vision/Vantagepoint

CRM systems

Communication

Team collaboration

Education

Bachelor’s degree in Marketing/Communications/English/Business

Tools

Deltek Vision/Vantagepoint

Adobe Creative Suite (InDesign)

Microsoft Office

Job description

IKM Architecture in Pittsburgh, All IKM locations, seeks a Senior Marketing Coordinator to lead RFQs/RFPs from kickoff through submission. You will craft tailored content, supervise pursuit strategy with leadership and technical staff, and ensure high-quality narratives and materials for client opportunities.

You will drive firmwide marketing initiatives, refine processes, and mentor junior staff, delivering compelling messaging and winning proposals.