Senior Marketing Coordinator

Smpsneo; Pittsburgh (Allegheny County); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health, Vision, and Dental Insurance

Short- and long-term disability

401(k) and incentive compensation

Four weeks of PTO and nine holidays

Term life insurance

Continuing education opportunities

Job summary

IKM Architecture, a full-service architecture, planning, and interior design firm with offices in Pittsburgh, is seeking an experienced Senior Marketing Coordinator. The role supports marketing, communications, and business development efforts, managing proposals, materials, and campaigns while collaborating with firm leadership and technical teams.

The position requires strong writing, project management, organization, and strategic thinking, with duties including RFQ/RFP management, content

Qualifications

• Bachelor’s degree in Marketing, Communications, English, Business, or a related field.
• 5–8 years of marketing, proposal, or business development experience, preferably within architecture/engineering/construction or professional services.
• Demonstrated experience coordinating complex RFQ/RFP responses and managing multiple deadlines.
• Strong writing, editing, proofreading, and verbal communication skills.
• Ability to translate technical information into clear, client-focused messaging.
• Strong project management and organizational skills, including scheduling and coordinating contributors.
• Ability to work with firm leadership, technical professionals, consultants, and external partners.

Responsibilities

• Lead RFQ/RFP responses from kickoff through submission.
• Develop tailored proposal content with win themes in collaboration with leadership and project teams.
• Draft, edit, and refine proposal narratives, cover letters, and resumes.
• Coordinate interview presentations and supporting materials; assist with messaging and preparation.
• Coordinate and execute firmwide marketing initiatives, including awards submissions and collateral.
• Research clients, markets, competitors, projects, and industry trends to support strategy.
• Maintain accurate CRM data and marketing assets in Deltek and other systems.
• Identify opportunities to improve marketing workflows, templates, and tools.
• Perform quality-control reviews to ensure branding and messaging alignment.
• Collaborate with principals, project managers, and external partners to keep initiatives moving.

Skills

Strong writing

Project management

Communication

Attention to detail

Strategic thinking

Education

Bachelor’s degree in Marketing, Communications, English, Business, or related field

Tools

MS Office (Word, PowerPoint, Excel)

Adobe Creative Suite (InDesign, Photoshop, Illustrator)

Deltek Vision/Vantagepoint

Job description

Founded in 1911, IKM Architecture is a full-service architecture, planning, and interior design firm with offices in Pittsburgh, Cleveland, and Columbus. Our work spans healthcare, behavioral health, education, science and technology, workplace, and civic and cultural environments. At IKM, our teams work across disciplines and offices, bringing together different perspectives and expertise to solve complex challenges and deliver meaningful results for our clients.

IKM Architecture is seeking an experienced, proactive Senior Marketing Coordinator to support the firm’s marketing, communications, and business development efforts. This role is ideal for an A/E/C marketing professional who can independently manage complex pursuits and marketing initiatives, collaborate effectively with firm leadership and technical teams, and help strengthen the systems and processes that support IKM’s growth.

The Senior Marketing Coordinator will play a key role in developing high-quality proposals, qualifications packages, presentations, marketing materials, and communications while executing broader firmwide marketing initiatives. This position requires strong writing, project management, organization, and critical-thinking skills, along with the ability to manage multiple priorities with limited oversight. As a senior member of the marketing team, this role will also serve as a resource to Marketing and Proposal Coordinators, providing daily guidance, peer review, and support as needed. The Senior Marketing Coordinator reports to the Director of Marketing Strategy, Communications, and Public Relations.

Key Responsibilities

• Proposal & Pursuit Management: Independently lead RFQs, RFPs, qualifications packages, and other competitive pursuits from kickoff through submission, including reviewing solicitation requirements, developing compliance matrices and schedules, coordinating contributors, managing reviews, and ensuring deadlines are met.
• Pursuit Strategy & Content Development: Partner with firm leadership, project teams, marketing, and business development staff to understand client priorities, identify differentiators and win themes, and develop tailored proposal content that clearly communicates IKM’s qualifications and value.
• Writing & Editing: Draft, edit, and refine proposal narratives, cover letters, project descriptions, staff resumes, qualifications, award submissions, and other marketing and communications materials for clarity, consistency, accuracy, and audience relevance.
• Presentation & Interview Support: Coordinate and develop interview presentations and supporting materials. Assist teams with messaging, presentation structure, interview preparation, practice sessions, and quality control.
• Marketing & Communications: Coordinate and execute firmwide marketing and communications initiatives, including award submissions, project and staff announcements, public relations materials, website content, social media, events, brochures, lookbooks, and other collateral.
• Research & Business Development Support: Conduct research on clients, markets, competitors, projects, and industry trends to support pursuit strategy, business development, positioning, and marketing initiatives.
• CRM & Marketing Systems: Maintain accurate and current information within Deltek and other marketing systems, including opportunities, project information, staff resumes, client/contact data, and marketing assets. Help identify opportunities to improve data quality and usability.
• Process Improvement: Identify opportunities to improve marketing workflows, templates, standards, and tools; recommend solutions and support improvements that increase efficiency, consistency, and quality.
• Quality & Brand Management: Perform quality-control reviews of proposals, presentations, and marketing materials to ensure accuracy, completeness, consistency, and alignment with IKM’s brand and messaging standards.
• Team Collaboration & Coordination: Serve as a resource to other marketing team members, sharing best practices and providing guidance and peer review as appropriate. Coordinate effectively with principals, project managers, technical staff, consultants, and external partners to keep initiatives moving forward and resolve issues proactively.
• Industry Awareness: Stay current on A/E/C marketing trends, tools, technologies, and best practices and identify opportunities that could strengthen IKM’s marketing and pursuit efforts.

Qualifications

• Bachelor’s degree in Marketing, Communications, English, Business, or a related field.
• 5–8 years of marketing, proposal, or business development experience, preferably within the architecture, engineering, construction, or professional services industries.
• Demonstrated experience independently coordinating complex RFQ/RFP responses and managing multiple concurrent deadlines.
• Strong writing, editing, proofreading, and verbal communication skills.
• Ability to translate technical information into clear, compelling, client-focused messaging.
• Strong project management and organizational skills, including the ability to establish schedules, coordinate contributors, identify risks, and drive assignments to completion.
• Demonstrated ability to work directly and confidently with firm leadership, technical professionals, consultants, and external partners.
• Strong attention to detail and commitment to producing accurate, high-quality work.
• Proficiency with Microsoft Office Suite, particularly Word, PowerPoint, Excel, and Teams.
• Proficiency with Adobe Creative Suite, particularly InDesign; experience with Photoshop and Illustrator preferred.
• Experience with Deltek Vision/Vantagepoint or a comparable CRM system preferred.
• Knowledge of A/E/C procurement processes, including SF330 submissions, is highly valued.
• APMP Foundation Certification or other relevant professional certification is preferred.
• Ability to exercise sound judgment, take ownership of assignments, and identify solutions with limited direction.
• Health, Vision, and Dental Insurance coverage
• Short- and long-term disability
• 401(k) and Incentive Compensation Plan
• Four weeks of PTO and nine additional holidays upon starting
• Term life insurance policy
• Continuing education opportunities

Salary: $65,000–$75,000, based on experience

Workplace Type: Hybrid

Job Type: Full Time

Job Location: Pittsburgh, PA; Cleveland, OH; Columbus, OH