Senior Marketing Coordinator

IKM Architecture

Pittsburgh (Allegheny County)

Hybrid

USD 65,000 - 75,000

Full time

5 days ago

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Benefits offered by this job

Health, Vision & Dental Insurance

Disability Insurance (short & long)

401(k) & Incentive Plan

Paid Time Off + holidays

Life Insurance

Continuing education opportunities

Job summary

IKM Architecture in Pittsburgh, All IKM locations, seeks a Senior Marketing Coordinator to lead RFQs/RFPs from kickoff through submission. You will craft tailored content, supervise pursuit strategy with leadership and technical staff, and ensure high-quality narratives and materials for client opportunities.

You will drive firmwide marketing initiatives, refine processes, and mentor junior staff, delivering compelling messaging and winning proposals.

Qualifications

Bachelor’s degree in Marketing, Communications, English, Business, or related field.
5–8 years of marketing, proposal, or business development experience in A/E/C or professional services.
Experience coordinating complex RFQ/RFP responses and managing multiple deadlines.
Strong writing, editing, proofreading, and verbal communication skills.
Ability to translate technical information into clear client-focused messaging.
Strong project management and organizational skills to manage schedules and contributors.
Experience working with firm leadership, technical staff, consultants, and external partners.
Attention to detail and commitment to high-quality work.
Proficiency with Word, PowerPoint, Excel, Teams; experience with Adobe InDesign.
Experience with Deltek Vision/Vantagepoint or similar CRM.

Responsibilities

Independently lead RFQs, RFPs, qualifications packages, and other pursuits from kickoff to submission.
Develop pursuit strategy and tailored content communicating IKM’s qualifications and value.
Draft, edit, and refine proposal narratives, letters, project descriptions, staff resumes, and submissions.
Coordinate interview presentations, messaging, and preparation.
Execute firmwide marketing initiatives including awards, announcements, and collateral.
Conduct research on clients, markets, competitors, and trends to support strategy.
Maintain accurate information in Deltek and other marketing systems.
Improve marketing workflows, templates, and tools for efficiency.
Quality-control reviews of proposals and materials to ensure brand alignment.
Collaborate with principals, project managers, and external partners to move initiatives forward.
Stay current on A/E/C marketing trends and best practices.

Skills

Proposal coordination

Writing

Project management

Attention to detail

MS Office

Adobe InDesign

Deltek Vision/Vantagepoint

CRM systems

Communication

Team collaboration

Education

Bachelor’s degree in Marketing/Communications/English/Business

Tools

Deltek Vision/Vantagepoint

Adobe Creative Suite (InDesign)

Microsoft Office

Job description

Founded in 1911, IKM Architecture is a full-service architecture, planning, and interior design firm with offices in Pittsburgh, Cleveland, and Columbus. Our work spans healthcare, behavioral health, education, science and technology, workplace, and civic and cultural environments. At IKM, our teams work across disciplines and offices, bringing together different perspectives and expertise to solve complex challenges and deliver meaningful results for our clients.

IKM Architecture is seeking an experienced, proactive Senior Marketing Coordinator to support the firm’s marketing, communications, and business development efforts. This role is ideal for an A/E/C marketing professional who can independently manage complex pursuits and marketing initiatives, collaborate effectively with firm leadership and technical teams, and help strengthen the systems and processes that support IKM’s growth.

The Senior Marketing Coordinator will play a key role in developing high-quality proposals, qualifications packages, presentations, marketing materials, and communications while executing broader firmwide marketing initiatives. This position requires strong writing, project management, organization, and critical-thinking skills, along with the ability to manage multiple priorities with limited oversight. As a senior member of the marketing team, this role will also serve as a resource to Marketing and Proposal Coordinators, providing daily guidance, peer review, and support as needed. The Senior Marketing Coordinator reports to the Director of Marketing Strategy, Communications, and Public Relations.

Key Responsibilities

Proposal & Pursuit Management: Independently lead RFQs, RFPs, qualifications packages, and other competitive pursuits from kickoff through submission, including reviewing solicitation requirements, developing compliance matrices and schedules, coordinating contributors, managing reviews, and ensuring deadlines are met.
Pursuit Strategy & Content Development: Partner with firm leadership, project teams, marketing, and business development staff to understand client priorities, identify differentiators and win themes, and develop tailored proposal content that clearly communicates IKM’s qualifications and value.
Writing & Editing: Draft, edit, and refine proposal narratives, cover letters, project descriptions, staff resumes, qualifications, award submissions, and other marketing and communications materials for clarity, consistency, accuracy, and audience relevance.
Presentation & Interview Support: Coordinate and develop interview presentations and supporting materials. Assist teams with messaging, presentation structure, interview preparation, practice sessions, and quality control.
Marketing & Communications: Coordinate and execute firmwide marketing and communications initiatives, including award submissions, project and staff announcements, public relations materials, website content, social media, events, brochures, lookbooks, and other collateral.
Research & Business Development Support: Conduct research on clients, markets, competitors, projects, and industry trends to support pursuit strategy, business development, positioning, and marketing initiatives.
CRM & Marketing Systems: Maintain accurate and current information within Deltek and other marketing systems, including opportunities, project information, staff resumes, client/contact data, and marketing assets. Help identify opportunities to improve data quality and usability.
Process Improvement: Identify opportunities to improve marketing workflows, templates, standards, and tools; recommend solutions and support improvements that increase efficiency, consistency, and quality.
Quality & Brand Management: Perform quality-control reviews of proposals, presentations, and marketing materials to ensure accuracy, completeness, consistency, and alignment with IKM’s brand and messaging standards.
Team Collaboration & Coordination: Serve as a resource to other marketing team members, sharing best practices and providing guidance and peer review as appropriate. Coordinate effectively with principals, project managers, technical staff, consultants, and external partners to keep initiatives moving forward and resolve issues proactively.
Industry Awareness: Stay current on A/E/C marketing trends, tools, technologies, and best practices and identify opportunities that could strengthen IKM’s marketing and pursuit efforts.

Qualifications

Bachelor’s degree in Marketing, Communications, English, Business, or a related field.
5–8 years of marketing, proposal, or business development experience, preferably within the architecture, engineering, construction, or professional services industries.
Demonstrated experience independently coordinating complex RFQ/RFP responses and managing multiple concurrent deadlines.
Strong writing, editing, proofreading, and verbal communication skills.
Ability to translate technical information into clear, compelling, client-focused messaging.
Strong project management and organizational skills, including the ability to establish schedules, coordinate contributors, identify risks, and drive assignments to completion.
Demonstrated ability to work directly and confidently with firm leadership, technical professionals, consultants, and external partners.
Strong attention to detail and commitment to producing accurate, high-quality work.
Proficiency with Microsoft Office Suite, particularly Word, PowerPoint, Excel, and Teams.
Proficiency with Adobe Creative Suite, particularly InDesign; experience with Photoshop and Illustrator preferred.
Experience with Deltek Vision/Vantagepoint or a comparable CRM system preferred.
Knowledge of A/E/C procurement processes, including SF330 submissions, is highly valued.
APMP Foundation Certification or other relevant professional certification is preferred.
Ability to exercise sound judgment, take ownership of assignments, and identify solutions with limited direction.
Health, Vision, and Dental Insurance coverage
Short- and long-term disability
401(k) and Incentive Compensation Plan
Four weeks of PTO and nine additional holidays upon starting
Term life insurance policy
Continuing education opportunities