Senior Marketing Coordinator

Construction Association of Michigan; Pittsburgh (Allegheny County); Hybrid; USD 70,000 - 100,000; Full time

Job summary

IKM Architecture, with offices in Pittsburgh, Cleveland, and Columbus, seeks a Senior Marketing Coordinator to lead proposals, develop content, and support business development. The role collaborates with firm leadership and technical teams to strengthen processes that support growth.

The Senior Marketing Coordinator will draft and edit narratives, manage interviews, coordinate firm-wide marketing efforts, and provide guidance to junior staff while ensuring brand consistency across materials.

Qualifications

• Bachelor’s degree in Marketing, Communications, English, Business, or a related field.
• 5–8 years of marketing, proposal, or business development experience in architecture/engineering/professional services.
• Strong writing, editing, proofreading, and verbal communication skills.
• Ability to translate technical information into clear, client-focused messaging.
• Strong project management and organizational skills with schedules and deadlines.
• Experience coordinating complex RFQ/RFP responses and managing multiple deadlines.
• Experience with Deltek Vision/Vantagepoint or similar CRM is preferred.

Responsibilities

• Lead RFQ/RFP responses from kickoff through submission.
• Develop tailored proposal content that communicates qualifications and value.
• Draft, edit, and refine proposal narratives, cover letters, and resumes.
• Coordinate interview presentations and practice sessions.
• Coordinate firmwide marketing initiatives and communications materials.
• Research clients, markets, competitors, and industry trends.
• Maintain information in Deltek and other marketing systems.
• Identify opportunities to improve marketing workflows and tools.

Skills

Writing & Editing

Project Management

Organizational skills

Communication skills

Attention to detail

Education

Bachelor’s degree in Marketing/Communications/English/Business

Tools

Deltek Vision/Vantagepoint

Microsoft Office

Adobe Creative Suite (InDesign)

Adobe Photoshop

Adobe Illustrator

Microsoft Teams

Job description

About IKM Architecture

Founded in 1911, IKM Architecture is a full-service architecture, planning, and interior design firm with offices in Pittsburgh, Cleveland, and Columbus. For more than a century, we have partnered with clients to create thoughtful, high-performing environments that respond to the people and communities they serve.

Our work spans healthcare, behavioral health, education, science and technology, workplace, and civic and cultural environments. At IKM, collaboration extends beyond the design process. Our teams work across disciplines and offices, bringing together different perspectives and expertise to solve complex challenges and deliver meaningful results for our clients.

Senior Marketing Coordinator

IKM Architecture is seeking an experienced, proactive Senior Marketing Coordinator to support the firm’s marketing, communications, and business development efforts. This role is ideal for an A/E/C marketing professional who can independently manage complex pursuits and marketing initiatives, collaborate effectively with firm leadership and technical teams, and help strengthen the systems and processes that support IKM’s growth.

The Senior Marketing Coordinator will play a key role in developing high-quality proposals, qualifications packages, presentations, marketing materials, and communications while executing broader firmwide marketing initiatives. This position requires strong writing, project management, organization, and critical-thinking skills, along with the ability to manage multiple priorities with limited oversight. As a senior member of the marketing team, this role will also serve as a resource to Marketing and Proposal Coordinators, providing daily guidance, peer review, and support as needed.

The Senior Marketing Coordinator may be based in IKM’s Pittsburgh, Cleveland, or Columbus office and will follow a hybrid schedule of three days per week in the office and two days remote. This position reports to the Director of Marketing Strategy, Communications, and Public Relations.

Key Responsibilities

• Proposal & Pursuit Management: Independently lead RFQs, RFPs, qualifications packages, and other competitive pursuits from kickoff through submission, including reviewing solicitation requirements, developing compliance matrices and schedules, coordinating contributors, managing reviews, and ensuring deadlines are met.
• Pursuit Strategy & Content Development: Partner with firm leadership, project teams, marketing, and business development staff to understand client priorities, identify differentiators and win themes, and develop tailored proposal content that clearly communicates IKM’s qualifications and value.
• Writing & Editing: Draft, edit, and refine proposal narratives, cover letters, project descriptions, staff resumes, qualifications, award submissions, and other marketing and communications materials for clarity, consistency, accuracy, and audience relevance.
• Presentation & Interview Support: Coordinate and develop interview presentations and supporting materials. Assist teams with messaging, presentation structure, interview preparation, practice sessions, and quality control.
  
• Marketing & Communications: Coordinate and execute firmwide marketing and communications initiatives, including award submissions, project and staff announcements, public relations materials, website content, social media, events, brochures, lookbooks, and other collateral.
  
• Research & Business Development Support:Conduct research on clients, markets, competitors, projects, and industry trends to support pursuit strategy, business development, positioning, and marketing initiatives.
  
• CRM & Marketing Systems:Maintain accurate and current information within Deltek and other marketing systems, including opportunities, project information, staff resumes, client/contact data, and marketing assets. Help identify opportunities to improve data quality and usability.
  
• Process Improvement:Identify opportunities to improve marketing workflows, templates, standards, and tools; recommend solutions and support improvements that increase efficiency, consistency, and quality.
  
• Quality & Brand Management:Perform quality-control reviews of proposals, presentations, and marketing materials to ensure accuracy, completeness, consistency, and alignment with IKM’s brand and messaging standards.
  
• Team Collaboration & Coordination:Serve as a resource to other marketing team members, sharing best practices and providing guidance and peer review as appropriate. Coordinate effectively with principals, project managers, technical staff, consultants, and external partners to keep initiatives moving forward and resolve issues proactively.
  
• Industry Awareness: Stay current on A/E/C marketing trends, tools, technologies, and best practices and identify opportunities that could strengthen IKM’s marketing and pursuit efforts.

• Bachelor’s degree in Marketing, Communications, English, Business, or a related field.
• 5–8 years of marketing, proposal, or business development experience, preferably within the architecture, engineering, construction, or professional services industries.
• Demonstrated experience independently coordinating complex RFQ/RFP responses and managing multiple concurrent deadlines.
• Strong writing, editing, proofreading, and verbal communication skills.
• Ability to translate technical information into clear, compelling, client-focused messaging.
• Strong project management and organizational skills, including the ability to establish schedules, coordinate contributors, identify risks, and drive assignments to completion.
• Demonstrated ability to work directly and confidently with firm leadership, technical professionals, consultants, and external partners.
• Strong attention to detail and commitment to producing accurate, high-quality work.
• Proficiency with Microsoft Office Suite, particularly Word, PowerPoint, Excel, and Teams.
• Proficiency with Adobe Creative Suite, particularly InDesign; experience with Photoshop and Illustrator preferred.
• Experience with Deltek Vision/Vantagepoint or a comparable CRM system preferred.
• Knowledge of A/E/C procurement processes, including SF330 submissions, is highly valued.
• APMP Foundation Certification or other relevant professional certification is preferred.
• Ability to exercise sound judgment, take ownership of assignments, and identify solutions with limited direction.