Senior Living Executive Assistant & Board Support

VMP Healthcare & Community Living; West Allis (WI); On-site; USD 40,000 - 56,000; Full time

Job summary

VMP Healthcare & Community Living is seeking an Administrative Assistant to support our Executive Leadership Team and Foundation in a senior living community. You will manage calendars, prepare materials, and coordinate licensing and governance tasks while providing a welcoming point of contact for residents, families, and partners.

The ideal candidate is highly organized, detail-oriented, and professional, with strong Microsoft Office skills and the ability to handle confidential information in

Qualifications

• High school diploma or equivalent required.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong interpersonal and customer service skills.
• Maintain confidentiality and professional demeanor.
• Interact effectively with all levels of the organization.
• Learn and use electronic recordkeeping and scheduling systems.

Responsibilities

• Provide high-level administrative support to President & CEO, Foundation President, and Executive Leadership Team.
• Manage calendars, schedule meetings, coordinate appointments, and assist with logistics.
• Prepare agendas, materials, presentations, reports, and correspondence.
• Attend Board meetings as recording assistant; prepare minutes and materials.
• Coordinate facility licensing renewals and credentialing requirements.
• Support Manager on Duty program for weekend leadership coverage.
• Serve as a welcoming point of contact for residents, families, employees, vendors, and partners.
• Maintain and distribute organizational policies on intranet; assist with updates.
• Assist with purchase orders, invoices, expense reports, and other financial processes.
• Provide administration support to the VMP Foundation and The Apartment Store operations.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multi-tasking

Interpersonal skills

Customer service

Confidentiality

Professional demeanor

Proactive

Collaborative

Education

High school diploma or equivalent

Tools

Microsoft Office

Word

Excel

Outlook

PowerPoint

Job description

VMP Healthcare & Community Living is seeking an Administrative Assistant to support our Executive Leadership Team and Foundation in a senior living community. You will manage calendars, prepare materials, and coordinate licensing and governance tasks while providing a welcoming point of contact for residents, families, and partners.

The ideal candidate is highly organized, detail-oriented, and professional, with strong Microsoft Office skills and the ability to handle confidential information in