Administrative Assistant

Mississippi Department of Employment Security; Belden (MS); On-site; USD 36,000 - 48,000; Full time

Job summary

Community Eldercare Services is seeking an Administrative Assistant to provide high-level support to corporate leadership. The role covers calendar management, agenda preparation, and creation of reports and presentations, with responsibility for confidential records and cross-facility coordination.

The ideal candidate will have strong communication skills, organizational capabilities, and experience supporting executives in healthcare or professional office environments, while maintaining

Qualifications

• High-School Diploma or equivalent required.
• Associate or bachelor’s degree in business administration, healthcare management or related field preferred.
• 2-5 years of administrative or clerical experience required
• Experience supporting executives or management teams preferred
• Experience in healthcare, or professional office settings preferred
• Demonstrated ability to handle confidential information with discretion

Responsibilities

• Provide high-level administrative support to executive leadership, including calendar management, agenda preparation, and reporting.
• Prepare, edit, and distribute correspondence and materials.
• Maintain organized records, including confidential personnel and compliance documents.
• Serve as liaison between management, facilities, vendors, and external partners.
• Coordinate and track projects, deadlines, and deliverables across multiple sites.

Skills

Communication skills

Organization & time management

Customer service

Multi-tasking

MS Office

PowerPoint

PointClickCare

Paylocity

Adaptability

Education

High school diploma or equivalent

Associate or bachelor’s degree in business/healthcare management

Tools

MS Office (Word, Excel, PowerPoint)

PointClickCare

Paylocity

Job description

The Administrative Assistant provides high-level administrative support to corporate leadership within Community Eldercare Services. This role ensures efficient day-to-day operations by coordinating communications, managing schedules, supporting compliance documentation, and assisting with organizational initiatives that impact multiple facilities and departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES** include the following

• Demonstrates visible commitment to the organization's mission, vision, and values; models collaboration and teamwork.
• Provides administrative support to executive leadership to include calendar management, preparation of agendas, reports, and presentations.
• Prepares, edits, and distributes correspondence and materials.
• Maintains organized records and filing systems, including confidential personnel, compliance, and operational documents.
• Serves as a liaison between management office, facilities, vendors, and external partners.
• Assists with regulatory and compliance documentation related to long-term care operations (e.g., surveys, audits, policies, contracts).
• Coordinates and tracks projects, deadlines, and deliverables across multiple facilities and departments.
• Manages incoming calls, emails, and inquiries, ensuring timely, appropriate, and accurate responses.
• Supports processes, logistics, and internal communications.
• Organizes meetings, conferences, and events (in-person and virtual).
• Monitors supplies, vendor contracts, and service needs as needed.
• Maintains confidentiality and handles sensitive information with professionalism and discretion.
• Maintains open, clear, and respectful communication with residents, families, staff, and external partners.
• Other duties as assigned.

**SUMMARY RESPONSIBILITIES**

None

**QUALIFICATIONS**

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

**EDUCATION and/or EXPERIENCE**

• High-School Diploma or equivalent required.
• Associate or bachelor's degree in business administration, healthcare management or related field preferred.
• 2-5 years of administrative or clerical experience required
• Experience supporting executives or management teams preferred
• Experience in healthcare, or professional office settings preferred
• Demonstrated ability to handle confidential information with discretion

**KNOWLEDGE, SKILLS AND ABILITIES**

• Excellent written and verbal communication skills.
• Strong organization and time management skills
• Customer service focused
• Ability to multi-task while detail oriented.
• Advanced computer skills.
• Experience with MS Office Word, Excel, and PowerPoint preferred.
• Experience with PointClickCare and Paylocity preferred.