Executive Assistant

MVS Cloud; Dearborn Heights (MI); On-site; USD 52,000 - 78,000; Full time

Job summary

MVS Cloud, a healthcare technology company in Dearborn, MI, seeks an Executive Assistant / Office Administrator to support the President and leadership team on-site. You will manage calendars, coordinate meetings, and handle vendor coordination, onboarding logistics, and document management.

Responsibilities include organizing documents, maintaining filing systems, and enabling smooth day-to-day operations in a fast-paced environment while maintaining discretion and strong judgment.

Qualifications

• Strong executive administrative assistance and executive-support skills, incl. calendar management, scheduling, meeting coordination, and executive correspondence.
• Experience with administrative assistance, office coordination, document organization, filing systems, and accurate business records.
• Excellent communication skills in writing and speaking; ability to interact with executives, staff, clients, vendors.
• Strong time-management, organizational, multitasking, and attention-to-detail; able to work independently.
• Proficient with office productivity and collaboration tools: email, calendar, spreadsheets, word processing, presentations.
• Knowledge of vendor coordination, office operations, software subscriptions/ renewals, business records, onboarding, contract administration, project coordination.
• Experience supporting executives or in healthcare/tech/SaaS/IT environments; HIPAA/privacy awareness is a plus.

Responsibilities

• Manage executive calendars, schedule meetings, coordinate correspondence and prepare organized documents.
• Maintain efficient filing and record-keeping systems; support day-to-day administrative priorities.
• Coordinate meetings and office operations; facilitate communication between leadership and stakeholders.
• Assist with vendor coordination, software subscriptions/renewals, and document management.
• Support onboarding logistics, contract/operational paperwork, and special projects as needed.

Skills

Executive support

Office coordination

Communication

Time management

Office tools

Vendor coordination

Contract administration

Onboarding support

Healthcare experience

Job description

MVS Cloud is a healthcare technology company that builds AI-driven software to support modern healthcare practices. Its integrated platform, MVS Health, unifies advanced EMR, clinical and administrative workflows, billing, and payment solutions into one connected experience.

The company helps practices reduce manual work, improve operational visibility, and provide a seamless experience for providers, staff, and patients. MVS Cloud’s AI-enabled features are designed to assist licensed healthcare professionals by simplifying documentation, communication, and administrative tasks. The organization is committed to delivering secure, scalable, and reliable software that grows with the needs of healthcare practices and the patients they serve.

Role Description

The Executive Assistant / Office Administrator is a full-time, on-site role based in Dearborn, Michigan. This position provides high-level administrative and operational support to the President and leadership team while helping keep the office and core business functions organized and running efficiently.

The role involves managing executive calendars, scheduling meetings, coordinating correspondence, preparing and organizing documents, and maintaining efficient filing and record-keeping systems. The Executive Assistant / Office Administrator will help coordinate meetings and office operations, facilitate communication between leadership and internal or external stakeholders, and support day-to-day administrative priorities.

This role will also assist with vendor coordination, software subscriptions and renewals, document management, onboarding logistics, contract and operational paperwork, and special projects as business needs evolve. The position requires discretion, strong organizational skills, sound judgment, and the ability to prioritize multiple responsibilities in a fast-paced environment.

Qualifications

• Candidates should possess strong executive administrative assistance and executive-support skills, including calendar management, scheduling, meeting coordination, and executive correspondence.


• Candidates should possess experience with administrative assistance, office coordination, document organization, filing systems, and maintaining accurate business records.


• Candidates should possess excellent communication skills, including clear written and verbal communication, professional interpersonal abilities, and the ability to work effectively with executives, employees, clients, vendors, and other stakeholders.


• Candidates should possess strong time-management, organizational, multitasking, and attention-to-detail skills, along with the ability to work independently, take initiative, and follow through on assignments.


• Candidates should be proficient with office productivity and collaboration tools, including email, calendar systems, spreadsheets, word-processing software, presentation software, and shared document-management platforms.


• Additional beneficial qualifications include familiarity with vendor coordination, office operations, software subscriptions and renewals, business records, onboarding support, contract administration, and basic project coordination.


• Prior experience supporting executives or working in a healthcare, technology, SaaS, IT, or other professional-services environment is a plus. Familiarity with confidential information handling and HIPAA-aware or privacy-conscious environments is also beneficial.