Senior Litigation Secretary | Trial Prep & E-Filing Expert

Adams & Martin Group; Riverside (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Adams & Martin Group, partnering with a respected Riverside law firm, seeks an experienced Legal Secretary to support a busy litigation practice. The role suits a detail-oriented professional thriving in a fast-paced environment, with experience supporting attorneys through all phases of litigation.

Responsibilities include preparing and filing documents, maintaining calendars, and coordinating hearings and travel, while upholding strict confidentiality of client and firm information.

Qualifications

• Minimum of 5 years of legal secretary experience, preferably supporting litigation attorneys.
• Strong knowledge of state and federal court filing procedures.
• Excellent proofreading, formatting, and organizational skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience with document management systems; iManage and Best Authority experience preferred.
• Ability to manage multiple priorities while meeting deadlines.
• Strong communication skills and a professional demeanor.

Responsibilities

• Prepare, revise, proofread, and format legal documents, correspondence, pleadings, and court filings.
• Handle state and federal e-filings and assist with litigation matters from inception through trial.
• Maintain attorney calendars, monitor deadlines, and coordinate meetings, depositions, and court appearances.
• Prepare hearing, mediation, arbitration, deposition, and trial materials, including exhibits and binders.
• Create and update Tables of Contents and Tables of Authorities.
• Manage new matter intake, document organization, and file maintenance.
• Coordinate travel arrangements and provide administrative support as needed.
• Assist with overflow work and maintain strict confidentiality of client and firm information.

Skills

Legal secretarial experience

Attention to detail

Time management

Communication skills

Organizational skills

Tools

iManage

Best Authority

Microsoft Word

Excel

PowerPoint

Job description

Adams & Martin Group, partnering with a respected Riverside law firm, seeks an experienced Legal Secretary to support a busy litigation practice. The role suits a detail-oriented professional thriving in a fast-paced environment, with experience supporting attorneys through all phases of litigation.

Responsibilities include preparing and filing documents, maintaining calendars, and coordinating hearings and travel, while upholding strict confidentiality of client and firm information.