Litigation Secretary for Large CA Firm in Riverside

Adams & Martin Group; Riverside (CA); Presencial; USD 45.000 - 65.000; Jornada completa

Descripción de la vacante

Adams & Martin Group, partnering with a respected Riverside law firm, seeks an experienced Legal Secretary to support a busy litigation practice. The role suits a detail-oriented professional thriving in a fast-paced environment, with experience supporting attorneys through all phases of litigation.

Responsibilities include preparing and filing documents, maintaining calendars, and coordinating hearings and travel, while upholding strict confidentiality of client and firm information.

Formación

• Minimum of 5 years of legal secretary experience, preferably supporting litigation attorneys.
• Strong knowledge of state and federal court filing procedures.
• Excellent proofreading, formatting, and organizational skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience with document management systems; iManage and Best Authority experience preferred.
• Ability to manage multiple priorities while meeting deadlines.
• Strong communication skills and a professional demeanor.

Responsabilidades

• Prepare, revise, proofread, and format legal documents, correspondence, pleadings, and court filings.
• Handle state and federal e-filings and assist with litigation matters from inception through trial.
• Maintain attorney calendars, monitor deadlines, and coordinate meetings, depositions, and court appearances.
• Prepare hearing, mediation, arbitration, deposition, and trial materials, including exhibits and binders.
• Create and update Tables of Contents and Tables of Authorities.
• Manage new matter intake, document organization, and file maintenance.
• Coordinate travel arrangements and provide administrative support as needed.
• Assist with overflow work and maintain strict confidentiality of client and firm information.

Conocimientos

Legal secretarial experience

Attention to detail

Time management

Communication skills

Organizational skills

Herramientas

iManage

Best Authority

Microsoft Word

Excel

PowerPoint

Descripción del empleo

Adams & Martin Group is partnering with a respected Riverside law firm to identify an experienced Legal Secretary to support a busy litigation practice. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and has experience supporting attorneys throughout all phases of litigation.

Responsibilities

• Prepare, revise, proofread, and format legal documents, correspondence, pleadings, and court filings.
• Handle state and federal e-filings and assist with litigation matters from inception through trial.
• Maintain attorney calendars, monitor deadlines, and coordinate meetings, depositions, and court appearances.
• Prepare hearing, mediation, arbitration, deposition, and trial materials, including exhibits and binders.
• Create and update Tables of Contents and Tables of Authorities.
• Manage new matter intake, document organization, and file maintenance.
• Coordinate travel arrangements and provide administrative support as needed.
• Assist with overflow work and maintain strict confidentiality of client and firm information.

Qualifications

• Minimum of 5 years of legal secretary experience, preferably supporting litigation attorneys.
• Strong knowledge of state and federal court filing procedures.
• Excellent proofreading, formatting, and organizational skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience with document management systems; iManage and Best Authority experience preferred.
• Ability to manage multiple priorities while meeting deadlines.
• Strong communication skills and a professional demeanor.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.