Litigation Secretary: Precision, Court Filings & Trial Prep

Adams-; Irvine (CA); On-site; USD 55,000 - 62,000; Full time

Job summary

Adams- Irvine, California is seeking a Litigation Secretary to provide high-level administrative support to attorneys, managing documents, court filings, calendars, and hearings from inception through resolution.

The ideal candidate is highly organized, detail-oriented, and experienced in litigation procedures, e-filing requirements, and legal terminology, with professionalism and discretion in a fast-paced law firm.

Qualifications

• High School Diploma or equivalent required.
• Minimum of five (5) years of legal secretary experience, preferably supporting litigation attorneys.
• Strong knowledge of state and federal court procedures, litigation practices, and e-filing requirements.
• Excellent writing, editing, proofreading, and document formatting skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with document management systems (iManage preferred) and TOA/TOC software preferred.

Responsibilities

• Prepare, revise, format, and finalize legal documents, correspondence, memoranda, pleadings, and emails from drafts or notes.
• Manage all aspects of e-filing in state and federal courts, ensuring compliance with deadlines.
• Support attorneys through all stages of litigation from initiation to resolution.
• Assemble and prepare exhibits and supporting documents for court filings and hearings.
• Proofread documents for accuracy and formatting, and ensure firm standards are met.
• Coordinate attorney schedules, deadlines, and travel arrangements.

Skills

Litigation Support

E-Filing

Calendar Management

Time Management

Attention to Detail

Education

High School Diploma or equivalent

Tools

iManage

Best Authority TOA/TOC

Job description

Adams- Irvine, California is seeking a Litigation Secretary to provide high-level administrative support to attorneys, managing documents, court filings, calendars, and hearings from inception through resolution.

The ideal candidate is highly organized, detail-oriented, and experienced in litigation procedures, e-filing requirements, and legal terminology, with professionalism and discretion in a fast-paced law firm.