Legal Secretary

Adams & Martin Group; California; On-site; USD 80,000 - 85,000; Full time

Job summary

Adams & Martin Group has partnered with a prestigious law firm in the South Bay, Los Angeles Area, CA, to find an experienced Legal Secretary. This role is a direct hire with a potential temp-to-hire path, supporting a dynamic litigation practice in a fast-paced, paperless environment.

The successful candidate will prepare and file legal documents, manage calendars, oversee e-filing, and assist with trial preparation while handling multiple priorities with accuracy and professionalism.

Qualifications

• Prior experience as a Litigation Secretary in a law firm.
• Strong proofreading, grammar, and document production skills.
• Ability to manage multiple priorities with high accuracy and professionalism.

Responsibilities

• Prepare, format, revise, and proofread legal documents and court filings.
• Manage state and federal e-filing with deadlines.
• Maintain attorney calendars and hearings, depositions, and deadlines.
• Coordinate trial prep, exhibits, witness files, and trial binders.
• Open matters, run conflict checks, and maintain client records.
• Organize electronic documents in the firm’s DMS (iManage preferred).
• Track deadlines and assist with case management and scheduling.
• Enter and maintain attorney time records and support intake processes.
• Communicate professionally with clients, court personnel, opponents, and vendors.

Skills

Litigation support

Time management

Organizational skills

Attention to detail

Independent worker

Tools

iManage

Microsoft Office

Job description

Adams & Martin Group has partnered with a prestigious law firm in the South Bay, Los Angeles Area, CA, to find an experienced Legal Secretary. This role offers a direct hire opportunity, with the option for temp-to-hire candidates to be considered. The firm is looking for a dedicated professional to support a dynamic litigation practice, providing crucial administrative assistance in a fast-paced, paperless environment.

Responsibilities:

• Prepare, format, revise, and proofread legal documents, pleadings, correspondence, and court filings.
• Manage state and federal electronic court filings, ensuring compliance with applicable court rules and deadlines.
• Maintain attorney calendars, including hearings, depositions, court appearances, deadlines, and other key litigation dates.
• Coordinate trial preparation activities, including organizing exhibits, witness files, trial binders, and supporting documentation.
• Open new matters, process conflict checks, and maintain accurate client and case records.
• Manage electronic document and file organization within the firm's document management system.
• Track litigation deadlines and proactively assist attorneys with case management and scheduling.
• Enter and maintain attorney time records and assist with administrative case intake processes.
• Communicate professionally with clients, court personnel, opposing counsel, and vendors.

Qualifications:

• Prior experience as a Litigation Secretary within a law firm environment.
• Demonstrated experience with both California state and federal e-filing procedures.
• Strong understanding of litigation workflows, deadlines, and court requirements.
• Exceptional proofreading, grammar, formatting, and document production skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy and professionalism.
• Experience supporting attorneys through all phases of litigation, including trial preparation.
• Strong organizational skills and the ability to work independently.

Technical Skills:

• Experience with document management systems; familiarity with iManage is highly preferred.
• Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel.
• Comfortable learning and utilizing legal technology platforms and case management tools.
• Experience working in a paperless legal environment is strongly preferred.

Additional Information:

Compensation: $80,000-$85,000 annually, with flexibility up to $90,000 for highly qualified candidates.

Work Hours: Monday to Friday, 8:00 AM - 5:00 PM.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.