Senior Leave & Compliance Manager

Fujifilm; Madison (WI); On-site; USD 93,000 - 120,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

401k

Paid Time Off

Job summary

Fujifilm is seeking an experienced Leave of Absence Manager to oversee enterprise-wide leave processes, compliance, and data analytics. You will coordinate internal teams and external vendors, manage complex regulatory matters, and drive improvements in leave and accommodation programs.

Based in the United States, this role collaborates with HR, payroll, and legal teams to ensure timely, compliant, and seamless employee leaves while optimizing costs and service delivery.

Qualifications

• Bachelor’s or Master's degree in Human Resources, Business, or related fields.
• 10+ years of progressive benefits experience, including at least 7 years in leave management, leave administration, and HR operations, with demonstrated leadership experience and strong knowledge of multi-state leave and benefits compliance.
• Deep expertise in federal and state disability and leave laws (FMLA, ADA, PWFA, etc.)
• Strong communication, conflict resolution, and the ability to train management on absence management policies.
• Proficiency with HR management platforms and leave case management systems.

Responsibilities

• Strategic Administration: Design and maintain scalable leave processes and compliance controls that promote enterprise-wide consistency while accommodating regional needs.
• Vendor & Team Oversight: Manage day-to-day operations of internal leave analysts and third-party administrators, monitoring performance, data integrity, and service delivery.
• Policy Administration: Manage the end-to-end leave process, including medical, family, military, and personal leaves.
• Compliance & Legal: Ensure all leave administration adheres to federal, state, and local regulations, including the Family and Medical Leave Act (FMLA) and the Americans with Disabilities Act (ADA).
• Compliance & Escalation: Serve as the primary subject matter expert for complex regulatory matters and reasonable accommodations (e.g., ADA, FMLA, Short/Long-Term Disability), engaging HR and Legal teams.
• Continuously review and update company leave and accommodation policies to reflect changes in laws and best practices.
• Conduct audits of leave and accommodation practices to ensure compliance and recommend process improvements.
• Develop and deliver enterprise training programs on leave and accommodation policies and procedures and recognizing reportable health and welfare challenges within the workforce.
• Collaborate with payroll, benefits, and legal teams to ensure seamless processing of associate leaves and benefits leave periods.
• Ensure communication with managers and HR partners on pending leaves, return to work dates, leave extensions and other relevant changes to mitigate risk.
• Data-Driven Strategy: Utilize Vendor and HR reporting and analytics to monitor leave trends, identify risk patterns, present data-informed recommendations policy improvements, control costs and maintain organizational effectiveness. Work with HRIS and leave management systems to optimize data tracking and reporting capabilities.
• Provide regular reports and analytics to senior leadership on leave usage, accommodations, and compliance trends
• Manage relationships with leave, disability, workers' compensation, and accommodation vendors.
• Ensure organizational compliance with FMLA, ADAAA, PWFA, USERRA, Workers' Compensation, state leave laws, and other applicable regulations.
• Conduct periodic audits of leave and accommodation programs to ensure compliance and mitigate organizational risk.
• Identify trends and opportunities to reduce costs and improve program effectiveness.
• Partner with Employee Relations, Legal, Payroll, Benefits, Safety, Occupational Health, and HRIS teams to resolve complex issues

Skills

Leave management

Regulatory compliance

Vendor management

Data analytics

Policy administration

Training

Education

Bachelor’s or Master’s degree in HR/Business

Job description

Fujifilm is seeking an experienced Leave of Absence Manager to oversee enterprise-wide leave processes, compliance, and data analytics. You will coordinate internal teams and external vendors, manage complex regulatory matters, and drive improvements in leave and accommodation programs.

Based in the United States, this role collaborates with HR, payroll, and legal teams to ensure timely, compliant, and seamless employee leaves while optimizing costs and service delivery.