Senior Leadership Executive Assistant (Remote)

Future Now; United States; Remote; USD 80,000 - 89,000; Full time

Benefits offered by this job

Remote work

Medical/Dental/Vision insurance

401(k) matching

Paid time off

Professional development

Job summary

The States Project seeks a proactive Executive Associate to support the Executive Director and Vice Presidents. This remote role coordinates calendars, travel, and budgets while maintaining systems for efficient operations and timely deliverables.

You will partner with senior leaders, track action items, and help produce materials for external meetings. The position requires strong organization, communication, and collaboration skills in a fast-paced nonprofit environment.

Qualifications

• High school diploma or equivalent with at least one year of relevant professional experience.
• Experience in government, policy, non-profit, or public sector is a plus.
• Strong organizational and communication skills.
• Self-starter with the ability to manage time in a fast-paced setting.
• Excellent written and verbal communication.
• Experience coordinating calendars, travel, and meetings.

Responsibilities

• Provide executive and project management support to senior leaders.
• Manage calendars, travel bookings, and expenses.
• Prepare materials for meetings and track action items.
• Maintain project trackers and ensure deadlines are met.
• Coordinate onboarding/offboarding with Chief of Staff and PM.
• Support team retreats and budget tracking.

Skills

Executive support

Project management

Time management

Organizational skills

Written communication

Verbal communication

Collaboration

Prioritization

Initiative

Education

High school diploma

Tools

Google Drive

Job description

The States Project seeks a proactive Executive Associate to support the Executive Director and Vice Presidents. This remote role coordinates calendars, travel, and budgets while maintaining systems for efficient operations and timely deliverables.

You will partner with senior leaders, track action items, and help produce materials for external meetings. The position requires strong organization, communication, and collaboration skills in a fast-paced nonprofit environment.