Remote Executive Associate & Operations Lead

Job Post; United States; A distancia; USD 80.000 - 89.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

75% paid medical/dental/vision

Unlimited PTO

401(k) matching

Descripción de la vacante

The States Project is seeking an Executive Associate to provide high-level executive and project management support to the Executive Director and Vice Presidents. This is a full-time, exempt position, remote by default with occasional travel for events and team retreats.

You will report to the ED and collaborate with the Operations team. The role requires excellent organizational and communication skills, the ability to manage calendars, travel, expenses, and incoming requests, and to help

Formación

• High school diploma or equivalent
• Experience in government/policy sector is a plus
• Strong organizational and communication skills
• Ability to manage time and tasks in a fast-paced environment
• Excellent written and verbal communication and collaboration

Responsabilidades

• Help ED and VPs prioritize time on calendars and schedule internal/external meetings
• Gather materials for external meetings and communicate internal agendas in advance
• Manage systems for tracking tasks and requests for ED/VPs
• Coordinate with Project Manager and Chief of Staff on action items and deadlines
• Monitor project plans and tracking systems for updates
• Book travel and support logistics for VPs/ED; submit receipts for reimbursements
• Coordinate with Development on content reviews and deadlines
• Communicate senior team availability, priorities, and workflow updates across initiatives and verticals
• Provide logistical support for team meetings, note-taking, and event scheduling
• Maintain and organize TSP Google Drive and internal communications channels
• Contract and staff/consultant listing management; onboarding/offboarding with Chief of Staff/PM
• Support team retreats, budget tracking, and expense management
• Act as point of contact for certain team logistics and stakeholder information

Conocimientos

Organizational skills

Communication skills

Collaboration

Self-motivation

Time management

Educación

High school diploma or equivalent

Experience in government/policy sector preferred

Descripción del empleo

The States Project is seeking an Executive Associate to provide high-level executive and project management support to the Executive Director and Vice Presidents. This is a full-time, exempt position, remote by default with occasional travel for events and team retreats.

You will report to the ED and collaborate with the Operations team. The role requires excellent organizational and communication skills, the ability to manage calendars, travel, expenses, and incoming requests, and to help