Remote Executive Associate to Senior Leaders

Future Now; Oregon; Hybrid; USD 80,000 - 89,000; Full time

Benefits offered by this job

75% medical/dental/vision coverage

Unlimited PTO

401(k) matching

Work-from-home stipend

Job summary

The States Project is seeking an Executive Associate to provide critical support to the Executive Director and Vice Presidents. This role will manage calendars, travel bookings, expenses, and incoming requests, ensuring efficient systems for senior leaders and the team.

You will help track data, support material creation, coordinate team meetings and events, and assist with onboarding, budgeting, and stakeholder communications. This is a full-time, remote position with occasional travel.

Qualifications

• High school diploma or equivalent and at least one year of relevant professional experience.
• Experience in government, policy, non-profit, or public sector is a plus.
• Strong organizational and communication skills with a collaborative mindset.

Responsibilities

• Provide executive support to the ED and VPs, including calendar prioritization and scheduling.
• Coordinate travel, expenses, and materials for external meetings and internal agendas.
• Track tasks, emails, and to-dos; monitor project plans and action item deadlines.
• Support team operations, onboarding/offboarding, and budget tracking.
• Assist with team retreats, logistics, and cross-functional communications.

Skills

High school diploma

Strong organizational skills

Excellent written and verbal comms

Self-starter

Collaborative

Time management

Education

High school diploma or equivalent

Job description

The States Project is seeking an Executive Associate to provide critical support to the Executive Director and Vice Presidents. This role will manage calendars, travel bookings, expenses, and incoming requests, ensuring efficient systems for senior leaders and the team.

You will help track data, support material creation, coordinate team meetings and events, and assist with onboarding, budgeting, and stakeholder communications. This is a full-time, remote position with occasional travel.