Executive Assistant

The Equus Group; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

The Equus Group is seeking an experienced Executive Assistant to support senior leadership in its Austin office. This role offers exposure to a sophisticated, high-performance environment within global financial markets.

You will manage calendars, arrange travel, coordinate meetings, and prepare materials, acting as a strategic partner to leadership. Candidates should have 5+ years of executive support experience and demonstrate discretion and proactive problem-solving.

Qualifications

• 5+ years of experience supporting senior executives in a fast-paced, professional environment.
• Experience in financial services or similar demanding industry is preferred.
• Excellent organizational skills and ability to manage multiple priorities.
• Strong communication skills and a polished, professional presence.

Responsibilities

• Provide proactive, high-touch administrative support to senior executives and leadership team members.
• Manage complex calendars, coordinate meetings, and navigate competing priorities.
• Arrange domestic and international travel, including detailed itineraries and logistics.
• Coordinate internal and external meetings, events, and leadership gatherings.
• Prepare materials, manage correspondence, and ensure executives are well prepared for meetings.
• Serve as a key point of contact for internal stakeholders and external partners.
• Handle confidential information and sensitive matters with exceptional discretion.
• Anticipate needs and proactively resolve scheduling and operational challenges.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Strategic partnership

Job description

We are partnering with a highly regarded, global financial services firm to identify an exceptional Executive Assistant to support senior leadership in its Austin office. This is an opportunity to join a sophisticated, high-performance organization known for its entrepreneurial culture, collaborative environment, and presence in global financial markets. The firm combines technology, quantitative research, and deep market expertise to operate across major financial exchanges worldwide.

The Opportunity

The Executive Assistant will serve as a trusted partner to senior leadership, providing high-level administrative and operational support in a fast-paced, intellectually stimulating environment. This person will play an integral role in keeping leadership organized, connected, and operating efficiently.

Key Responsibilities:

• Provide proactive, high-touch administrative support to senior executives and leadership team members
• Manage complex calendars, coordinate meetings, and navigate competing priorities
• Arrange domestic and international travel, including detailed itineraries and logistics
• Coordinate internal and external meetings, events, and leadership gatherings
• Prepare materials, manage correspondence, and ensure executives are well prepared for meetings
• Serve as a key point of contact for internal stakeholders and external partners
• Handle confidential information and sensitive matters with exceptional discretion
• Anticipate needs, identify opportunities to improve processes, and proactively resolve scheduling and operational challenges

What We're Looking For:

• 5+ years of experience supporting senior executives in a fast-paced, professional environment
• Experience within financial services, investment management, consulting, or a similarly demanding industry is preferred
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously
• Strong communication skills and a polished, professional presence
• High level of discretion, judgment, and attention to detail
• A proactive, solutions-oriented mindset and willingness to go above and beyond
• Someone who genuinely enjoys being a strategic partner and helping a leadership team operate at its best

Why Consider This Opportunity?

• Join an established, globally recognized financial institution
• Work alongside highly accomplished and intellectually curious professionals
• Be part of a collaborative, high-caliber team with an entrepreneurial mindset
• Opportunity to make a meaningful impact supporting senior leadership
• Competitive compensation and comprehensive benefits

The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.