Senior Expense Specialist - Hybrid Role

SmartRecruiters, Inc.; Columbus (OH); Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

PTO

401(k) with company match

Life insurance

Tuition assistance

Parental leave

Job summary

RRD is seeking a Senior Expense Associate to manage cash payments and ensure accurate, timely processing of payables. The role features a hybrid schedule: in office Tue–Thu and remote Mon/Fri, with a standard M–F 8:30am–5:30pm workday.

Responsibilities include logging and tracking expenses, approving documentation, and auditing invoices while maintaining confidentiality and compliance with policies. Strong MS Office skills and 2–3 years of finance experience are required.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 2-3 years of related financial experience in a professional service organization; legal, banking or large corporate environment experience preferred.
• Experience with financial systems such as Aderant Expert, Chrome River, Elite, Concur or similar systems preferred.
• Proficient in MS Office and spreadsheet applications.
• Strong customer service and client relationship skills.
• Excellent organizational, time management and detail-oriented abilities.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality of sensitive materials and documents.

Responsibilities

• Handle all aspects of cash payments and ensure timely processing of payables.
• Create, process and audit expense reimbursement requests with proper documentation and approvals.
• Review requests for policy compliance; escalate as needed to supervisor.
• Assist with training team members and answering process questions.
• Reconcile statements and verify payments and transactions.
• Enter data into expense processing software and maintain supporting documentation.
• Conduct audits of invoices and expenses above designated thresholds.
• Maintain required spreadsheets to track/monitor functions and assist with special projects.

Skills

Customer service

Organizational skills

Confidentiality

Attention to detail

Communication skills

Time management

Problem solving

Team collaboration

Fast-paced environment

Education

High school diploma or equivalent

Associate degree or higher preferred

Tools

MS Office

Aderant Expert

Chrome River

Elite

Concur

Job description

RRD is seeking a Senior Expense Associate to manage cash payments and ensure accurate, timely processing of payables. The role features a hybrid schedule: in office Tue–Thu and remote Mon/Fri, with a standard M–F 8:30am–5:30pm workday.

Responsibilities include logging and tracking expenses, approving documentation, and auditing invoices while maintaining confidentiality and compliance with policies. Strong MS Office skills and 2–3 years of finance experience are required.