Senior Expense Associate

SmartRecruiters, Inc.; Columbus (OH); Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

PTO

401(k) with company match

Life insurance

Tuition assistance

Parental leave

Job summary

RRD is seeking a Senior Expense Associate to manage cash payments and ensure accurate, timely processing of payables. The role features a hybrid schedule: in office Tue–Thu and remote Mon/Fri, with a standard M–F 8:30am–5:30pm workday.

Responsibilities include logging and tracking expenses, approving documentation, and auditing invoices while maintaining confidentiality and compliance with policies. Strong MS Office skills and 2–3 years of finance experience are required.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 2-3 years of related financial experience in a professional service organization; legal, banking or large corporate environment experience preferred.
• Experience with financial systems such as Aderant Expert, Chrome River, Elite, Concur or similar systems preferred.
• Proficient in MS Office and spreadsheet applications.
• Strong customer service and client relationship skills.
• Excellent organizational, time management and detail-oriented abilities.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality of sensitive materials and documents.

Responsibilities

• Handle all aspects of cash payments and ensure timely processing of payables.
• Create, process and audit expense reimbursement requests with proper documentation and approvals.
• Review requests for policy compliance; escalate as needed to supervisor.
• Assist with training team members and answering process questions.
• Reconcile statements and verify payments and transactions.
• Enter data into expense processing software and maintain supporting documentation.
• Conduct audits of invoices and expenses above designated thresholds.
• Maintain required spreadsheets to track/monitor functions and assist with special projects.

Skills

Customer service

Organizational skills

Confidentiality

Attention to detail

Communication skills

Time management

Problem solving

Team collaboration

Fast-paced environment

Education

High school diploma or equivalent

Associate degree or higher preferred

Tools

MS Office

Aderant Expert

Chrome River

Elite

Concur

Job description

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

The Senior Expense Associate will be responsible for all aspects of cash payments. Ensures the efficient, accurate, and timely processing of payables in accordance with established guidelines and procedures.

M-F 8:30am-5:30pm, Tue-Thurs in office, M/F WFH

(* denotes an “essential function”)

*Utilize appropriate logs and/or tracking software for all expense processing work

*Thoroughly assess job request and ensure appropriate completion of job tasks throughout task lifecycle

*Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received

*Review requests for compliance with policies and/or procedures; elevate concerns to supervisor

*Assist with training team members and answering process related questions

*Verifies accounts by reconciling statements and transactions

*Resolves transaction discrepancies by investigating documentation

*Maintains financial security by following internal accounting controls

*Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received

*Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvals

*Review requests for compliance with policies and/or procedures; elevate concerns to supervisor

*Use established procedures, standards and formats to complete expense processing requests to client satisfaction

*Performs audit functions for all invoices and any expenses above the firms designated threshold amounts

Verifies and records payments and transactions.

Create and maintain required spreadsheets to track/monitor various functions as needed.

Contributes to team effort by accomplishing related results as needed

Special projects as assigned

Qualifications

High school diploma or equivalent required. Associate Degree or advanced degree preferred.

2-3 years of related financial experience in a professional service organization; legal, banking or large corporate environment experience preferred.

Prior knowledge of financial systems, i.e., Aderant Expert, Chrome River, Elite, Concur or any other comparable financial system preferred

Must be proficient in MS Office and spreadsheet software applications

Proven customer service skills required to create, maintain and enhance client relationships

Excellent organizational skills and ability to manage multiple assignments simultaneously

Ability to maintain confidentiality of sensitive materials/documents

Attention to detail, time management and problem-solving skills

Strong written and verbal communication skills necessary

Ability to maintain professional composure when working with immediate deadlines.

Ability to work both independently and collaboratively as part of a team.

Ability to work in a fast-paced environment.

Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions

Additional Information

The salary range for this role at the noted RRD location is $18.99/hour - $26.59/hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business
needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on
the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include
medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life
insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption
assistance, tuition assistance and employer/partner discounts.

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.