Senior Expense Associate

RR Donnelley & Sons; Columbus (OH); Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

401(k) with company match

Life insurance and other voluntary ins

Parental leave

Tuition assistance and discounts

Job summary

RRD is seeking a Senior Expense Associate to manage all aspects of cash payments and ensure timely processing of payables in line with established guidelines. The role supports efficient expense processing, auditing, data entry, and compliance, with hybrid work options: in-office Tue-Thu and WFH Mon/Fri, 8:30am–5:30pm, Monday–Friday schedule.

Ideal candidates bring 2–3 years of financial experience, proficiency in MS Office, strong attention to detail, and the ability to collaborate across teams

Qualifications

• 2-3 years of related financial experience in a professional service organization; legal, banking or large corporate environment experience preferred.
• Proficiency in MS Office and spreadsheet software applications.
• Experience with financial systems such as Aderant Expert, Chrome River, Elite or Concur preferred.
• Strong customer service skills and ability to manage multiple assignments.
• Ability to work independently and maintain confidentiality of sensitive materials.

Responsibilities

• Utilize logs and tracking software for expense processing.
• Create, process, and audit expense reimbursement requests with proper documentation and approvals.
• Review requests for compliance with policies; elevate concerns to supervisor.
• Verifies accounts by reconciling statements and transactions.
• Maintain required spreadsheets to track/monitor various functions.
• Perform audit functions for invoices and expenses above designated thresholds.
• Resolve transaction discrepancies by investigating documentation.
• Assist with training team members and answering process related questions.
• Contributes to team effort by accomplishing related results as needed.

Skills

MS Office

Spreadsheet proficiency

Customer service

Attention to detail

Time management

Written & verbal communication

Multitasking

Team collaboration

Confidentiality

Education

High school diploma

Associate degree preferred

Bachelor's degree preferred

Tools

Aderant Expert

Chrome River

Elite

Concur

Job description

Company Description

RRD provides marketing, packaging, print, and business services to the world's most respected brands. The company's proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

The Senior Expense Associate will be responsible for all aspects of cash payments. Ensures the efficient, accurate, and timely processing of payables in accordance with established guidelines and procedures.

M-F 8:30am-5:30pm, Tue-Thurs in office, M/F WFH

(* denotes an "essential function")

• *Utilize appropriate logs and/or tracking software for all expense processing work

• *Thoroughly assess job request and ensure appropriate completion of job tasks throughout task lifecycle

• *Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received

• *Review requests for compliance with policies and/or procedures; elevate concerns to supervisor

• *Assist with training team members and answering process related questions

• *Verifies accounts by reconciling statements and transactions

• *Resolves transaction discrepancies by investigating documentation

• *Maintains financial security by following internal accounting controls

• *Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received

• *Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvals

• *Review requests for compliance with policies and/or procedures; elevate concerns to supervisor

• *Use established procedures, standards and formats to complete expense processing requests to client satisfaction

• *Performs audit functions for all invoices and any expenses above the firm's designated threshold amounts

• Verifies and records payments and transactions.

• Create and maintain required spreadsheets to track/monitor various functions as needed.

• Contributes to team effort by accomplishing related results as needed

• Special projects as assigned

Qualifications

• High school diploma or equivalent required. Associate Degree or advanced degree preferred.

• 2-3 years of related financial experience in a professional service organization; legal, banking or large corporate environment experience preferred.

• Prior knowledge of financial systems, i.e., Aderant Expert, Chrome River, Elite, Concur or any other comparable financial system preferred

• Must be proficient in MS Office and spreadsheet software applications

• Proven customer service skills required to create, maintain and enhance client relationships

• Excellent organizational skills and ability to manage multiple assignments simultaneously

• Ability to maintain confidentiality of sensitive materials/documents

• Attention to detail, time management and problem-solving skills

• Strong written and verbal communication skills necessary

• Ability to maintain professional composure when working with immediate deadlines.

• Ability to work both independently and collaboratively as part of a team.

• Ability to work in a fast-paced environment.

• Customer service experience

• Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions

Additional Information

The salary range for this role at the noted RRD location is $18.99/hour - $26.59/hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other businessneeds. Typically, roles follow step progressions to a target rate or set increments over time. Depending onthe role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD's benefit offerings includemedical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, lifeinsurance and other voluntary supplemental insurance coverages, plus parental leave, adoptionassistance, tuition assistance and employer/partner discounts.

#WLOH

RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.