Senior Expense Associate

RR Donnelley; Kentucky; Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

401(k) with company match

Life insurance

Parental leave

Tuition assistance

Employee discounts

Job summary

RR Donnelley in Kentucky is seeking a Senior Expense Associate to manage all aspects of cash payments and ensure timely processing of payables in line with policies. You will handle expense reimbursements, audits, and data entry, while maintaining internal controls and confidentiality.

The role combines office-based and work-from-home days, with a focus on accuracy and customer service. Ideal candidates have 2–3 years in financial roles, proficiency in MS Office and expense systems, and strong

Qualifications

• 2–3 years of related financial experience in a professional service organization.
• Proficient in MS Office and spreadsheet software.
• Prior knowledge of financial systems preferred.
• Proven customer service skills and ability to maintain client relationships.
• Strong organization, confidentiality and time management abilities.

Responsibilities

• Utilize logs or tracking software for all expense processing work.
• Assess job requests and ensure completion of tasks throughout the lifecycle.
• Create, process, and audit expense reimbursement requests with proper documentation.
• Review requests for policy compliance and escalate concerns to supervisor.
• Assist with training team members and answering process questions.
• Verify accounts by reconciling statements and transactions.
• Resolve discrepancies by investigating documentation.
• Maintain financial security by following internal controls.
• Data entry to expense processing software; update accounts, vouchers, general ledger numbers.
• Review requests for policy compliance; escalate as needed.
• Complete tasks using established procedures to satisfy clients.
• Perform audit functions for invoices and expenses above thresholds.
• Record payments and transactions; maintain spreadsheets to track functions.

Skills

Financial analysis

MS Office

Customer service

Attention to detail

Confidentiality handling

Time management

Communication skills

Independent & team work

Education

High school diploma or equivalent

Associate Degree or advanced degree preferred

Tools

Aderant Expert

Chrome River

Elite

Concur

Job description

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

The Senior Expense Associate will be responsible for all aspects of cash payments. Ensures the efficient, accurate, and timely processing of payables in accordance with established guidelines and procedures.

M-F 8:30am-5:30pm, Tue-Thurs in office, M/F WFH

(* denotes an “essential function”)

• *Utilize appropriate logs and/or tracking software for all expense processing work

• *Thoroughly assess job request and ensure appropriate completion of job tasks throughout task lifecycle

• *Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received

• *Review requests for compliance with policies and/or procedures; lift concerns to supervisor

• *Assist with training team members and answering process related questions

• *Verifies accounts by reconciling statements and transactions

• *Resolves transaction discrepancies by investigating documentation

• *Maintains financial security by following internal accounting controls

• *Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received

• *Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvals

• *Review requests for compliance with policies and/or procedures; lift concerns to supervisor

• *Use established procedures, standards and formats to complete expense processing requests to client satisfaction

• *Performs audit functions for all invoices and any expenses above the firms designated threshold amounts

• Verifies and records payments and transactions.

• Create and maintain required spreadsheets to track/monitor various functions as needed.

• Contributes to team effort by accomplishing related results as needed

• Special projects as assigned

• High school diploma or equivalent required. Associate Degree or advanced degree preferred.

• 2-3 years of related financial experience in a professional service organization; legal, banking or large corporate environment experience preferred.

• Prior knowledge of financial systems, i.e., Aderant Expert, Chrome River, Elite, Concur or any other comparable financial system preferred

• Must be proficient in MS Office and spreadsheet software applications

• Proven customer service skills required to create, maintain and enhance client relationships

• Excellent organizational skills and ability to manage multiple assignments simultaneously

• Ability to maintain confidentiality of sensitive materials/documents

• Attention to detail, time management and problem-solving skills

• Strong written and verbal communication skills necessary

• Ability to maintain professional composure when working with immediate deadlines.

• Ability to work both independently and collaboratively as part of a team.

• Ability to work in a fast-paced environment.

• Customer service experience

• Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions

The salary range for this role at the noted RRD location is $18.99/hour - $26.59/hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business
needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on
the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include
medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life
insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption
assistance, tuition assistance and employer/partner discounts.

#WLOH

RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.