Senior Executive Support & Travel Coordinator

Xtreme Solutions, Inc.; Portsmouth (NH); On-site; USD 80,000 - 105,000; Full time

Job summary

Xtreme Solutions, Portsmouth, NH seeks a Senior Executive Support Specialist to provide professional support to the senior-level Department of State staff and handle a variety of administrative duties. The role demands meticulous calendar management, travel planning, timekeeping, and proactive communication with stakeholders.

Key competencies include outstanding written and verbal communication, professionalism, ability to handle high volumes with minimal oversight, and discretion when handling

Qualifications

• DoD Secret Clearance required.
• Bachelor’s Degree and four years of experience, or six years in a similar capacity.
• Proficient in the Microsoft Office Suite (Word, PowerPoint, Excel, SharePoint, Outlook).
• Strong organizational, project management, and multitasking skills.
• Ability to prioritize and manage competing responsibilities.

Responsibilities

• Executive Operations Management: manage calendar, briefing, and correspondence for the senior DoS staff.
• Travel Management: arrange complex domestic and international travel and vouchers.
• Timekeeping: track official time and attendance, manage overtime ledgers.
• Communication Control: schedule meetings, respond to emails, coordinate with stakeholders.
• Strategic Liaison: act as main contact between executive and partners.
• Analytical Support: research program trends and prepare briefing materials.

Skills

Strong communication

Professionalism

Multitasking

Urgency management

Discretion

Self-motivation

Education

DoD Secret Clearance

Bachelor’s Degree + 4 years experience

Six years in a similar capacity

Tools

Word

PowerPoint

Excel

SharePoint

Outlook

Job description

Xtreme Solutions, Portsmouth, NH seeks a Senior Executive Support Specialist to provide professional support to the senior-level Department of State staff and handle a variety of administrative duties. The role demands meticulous calendar management, travel planning, timekeeping, and proactive communication with stakeholders.

Key competencies include outstanding written and verbal communication, professionalism, ability to handle high volumes with minimal oversight, and discretion when handling