Senior Executive Support & Office Manager (DC)

Seneca Holdings; Washington (District of Columbia); On-site; USD 55,000 - 85,000; Full time

Job summary

Great Hill Solutions, LLC in Washington, DC seeks an Executive Specialist/Office Management Specialist to support senior officials. You will manage meetings, arrange travel, prepare documents, and maintain schedules for the Deputy Secretary’s office.

The role requires DoS operations knowledge, secretarial experience under pressure, and careful handling of sensitive information with strong administrative skills.

Qualifications

• Excellent knowledge of Department of State operations and office management.
• Experience as a secretary/office manager under pressure.
• Working knowledge of PCs and general administrative practices.
• Experience with classified and unclassified databases; Excel and Word proficiency.
• Experience with travel coordination using E2 preferred.
• Attention to detail and task initiative.

Responsibilities

• Provide executive support to senior officials and manage calendar and meetings.
• Arrange travel, prepare travel vouchers, and coordinate itineraries.
• Draft correspondence and review documents for accuracy.
• Maintain office files, supplies, and timekeeping records.
• Handle calls, liaise with officials, and support Special Representative schedules.

Skills

Office management experience

Secretarial experience

Travel coordination

Data base knowledge

Excel

Microsoft Word

Attention to detail

Tools

E2 travel system

Excel

Microsoft Word

Job description

Great Hill Solutions, LLC in Washington, DC seeks an Executive Specialist/Office Management Specialist to support senior officials. You will manage meetings, arrange travel, prepare documents, and maintain schedules for the Deputy Secretary’s office.

The role requires DoS operations knowledge, secretarial experience under pressure, and careful handling of sensitive information with strong administrative skills.