Executive Office Manager with Secret Clearance

Seneca Holdings; Washington; On-site; USD 90,000 - 130,000; Full time

Job summary

Great Hill Solutions, LLC, part of the Seneca Nation Group portfolio, seeks an Executive Specialist/Office Management Specialist in Washington, DC to provide executive support to senior officials for a government client.

The role requires coordinating meetings, handling travel and scheduling, and managing official correspondence with a strong emphasis on tact and diplomacy in a high-pressure environment.

Qualifications

• Excellent knowledge of Department of State operations and overall office management experience.
• Experience as a secretary/office manager working under pressure.
• Working knowledge of personal computers and general administrative practices.
• Demonstrates extensive experience and demonstrated ability in working with classified and unclassified computer data bases. Operation and knowledge of Excel, Microsoft Word, and related computer-based programs operations.

Responsibilities

• Reports directly to a DAS and the Director (and/or policy coordinator). Arranges for oral briefings by appropriate officers and discusses meeting subjects to ensure proper briefing.
• Provide support services including office assistance, travel arrangement, document drafting, correspondence review, time keeping, and scheduling.
• Carry out special assignments for the Deputy Assistant Secretary requiring tact and diplomacy and knowledge of the Deputy’s views.
• Answer and promptly handle telephone calls coming into the office.
• Maintain the schedule for Special Representative and the Office Director.
• Manage passports and visa procurement for all travel in support of the office.
• Prepare correspondence, memoranda, and telegrams, ensuring compliance with guidelines.
• Prepare travel authorizations and itineraries, estimate travel costs, and assist with travel vouchers.

Skills

Office management

Secretary/office manager

Microsoft Word

Excel

Tools

Microsoft Word

Excel

E2 Travel System

Job description

Great Hill Solutions, LLC, part of the Seneca Nation Group portfolio, seeks an Executive Specialist/Office Management Specialist in Washington, DC to provide executive support to senior officials for a government client.

The role requires coordinating meetings, handling travel and scheduling, and managing official correspondence with a strong emphasis on tact and diplomacy in a high-pressure environment.