Senior Executive & Secretariat Support Specialist

US Federal Solutions; Virginia; On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical Insurance

401K plan

PTO

Federal Holidays

Job summary

US Federal Solutions is seeking a Senior Secretariat Support Specialist to provide executive-level administrative support to the Office of the Secretary of the Air Force, working with senior leaders at the Pentagon and external stakeholders.

You will manage calendars, draft correspondence, coordinate meetings and travel, and track actions using TMT/ETMS2/DTS, ensuring accuracy, discretion, and timely delivery in a fast-paced defense environment.

Qualifications

• Minimum 1 year supporting federal leaders.
• Active and adjudicated Secret Clearance.
• Bachelor’s degree preferred.
• Experience with TMT, ETMS2, and DTS is a plus.
• Strong communication and organizational skills in a senior-leader environment.

Responsibilities

• Executive & Secretariat Support: manage calendars, front-line inquiries, and scheduling for senior leaders.
• Correspondence & Document Management: draft, edit, and prepare high-quality memos and briefs.
• Task Management & Workflow Coordination: use TMT to track tasks and suspense deadlines.
• Meetings, Events & Travel: plan meetings, prepare materials, and handle travel actions.
• Personnel & Program Support: assist with evaluations and awards requiring leadership signatures.
• Collaboration & Technology: maintain SharePoint/Air Force Portal; support VTCs.

Skills

Active Secret Clearance

Experience supporting federal leaders

Executive/secretariat support

Strong written and verbal comms

Ability to manage priorities

Education

Bachelor's degree preferred

Tools

TMT

ETMS2

DTS

Job description

US Federal Solutions is seeking a Senior Secretariat Support Specialist to provide executive-level administrative support to the Office of the Secretary of the Air Force, working with senior leaders at the Pentagon and external stakeholders.

You will manage calendars, draft correspondence, coordinate meetings and travel, and track actions using TMT/ETMS2/DTS, ensuring accuracy, discretion, and timely delivery in a fast-paced defense environment.