Executive Support & Events Lead

Capital One National Association; McLean (VA); On-site; USD 81,000 - 92,000; Full time

Job summary

Capital One is seeking an Administrative Support Assistant III in McLean, VA to manage calendars, coordinate meetings, and support deal teams. The role emphasizes executive gatekeeping, travel planning, and expense processing across multiple executives and geographies.

The ideal candidate will have strong Microsoft Office skills, 2+ years of admin experience, and a track record in event planning and client-facing coordination.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsibilities

• Manage daily calendars and adjust schedules for last-minute changes.
• Arrange meetings and events including rooms, catering, and AV needs.
• Drive team events and coordinate travel and expense processes.
• Cultivate relationships with executives and internal teams for quick answers.
• Coordinate travel within client parameters and policy guidelines.
• Prepare and process expense reports with appropriate coding.
• Be a role model for admins with high service standards.
• Perform general administrative tasks and ad-hoc projects.
• Communicate clearly with clients and external teams.
• Identify mutually convenient meeting locations and arrange travel details.
• Gatekeep for your team and manage client prioritization in scheduling.
• Organize management presentations across geographies, including travel logistics.
• Coordinate catering, audiovisual, rooming and run-of-show items in advance.
• Process charges to provide an accurate all-in spend picture.

Skills

Calendar management

Event planning

Travel coordination

Communication

Organization

Education

Associates Degree

High School Diploma

Tools

Outlook

Excel

Word

PowerPoint

Google Suite

Zoom

Skype

Job description

Capital One is seeking an Administrative Support Assistant III in McLean, VA to manage calendars, coordinate meetings, and support deal teams. The role emphasizes executive gatekeeping, travel planning, and expense processing across multiple executives and geographies.

The ideal candidate will have strong Microsoft Office skills, 2+ years of admin experience, and a track record in event planning and client-facing coordination.