Executive Secretariat Support

Pesolutions IT; Washington (District of Columbia); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Paid time off

Health insurance (dental & vision)

Life and AD&D insurance

Short- & long-term disability

401(k) retirement plan with company 2%

Job summary

Premier Enterprise Solutions seeks an Executive Secretariat Support to provide correspondence control and training; tasking and tracking management; records management, filing and archiving; mail distribution; and courier service; electronic initiatives support; audit program support; and related Executive administrative support. Location: Washington, D.C.

Minimum of a Bachelor's degree is required; minimum 6 years of executive secretariat experience; TS/SCI clearance required.

Qualifications

• Minimum of a Bachelor's degree is required.
• Minimum 6 years of Executive Secretariat experience required.
• Proficiency with CATMS required (Correspondence and Task Management System).

Responsibilities

• Plan, develop, and maintain a compliant file system for records and archives.
• Develop and maintain an electronic mail distribution plan for OUSD(I&S).
• Create and manage correspondence templates for three networking levels.
• Coordinate SOPs and manage approvals for SOPs.
• Manage tasking and tracking for security review, FOIA, IG/GAO, and litigation.
• Provide Front Office support during staffing outages and cross-train staff.
• Support projects and tasks for the Front Office.

Skills

Team management

Office management

Administrative expertise

Critical thinking

Strategic management

Time management

Editing/proofreading

Prioritization

Protocol knowledge

Executive engagement

Education

Bachelor's degree

Tools

CATMS

Job description

Executive Secretariat Support

Premier Enterprise Solutions is seeking Executive Secretariat Support to provide correspondence control and training; tasking and tracking management; records management, filing and archiving; mail distribution; and courier service; electronic initiatives support; audit program support; and related Executive administrative support. Customer impact is both internal and external, encompassing the OUSD(I&S), Secretary of Defense, Deputy Secretary of Defense, OSD Components, Joint Staff, Combatant Commands, the Military Services, the Executive Branch Agencies, Congress, and the public.

Executive Secretariat shall employ master expertise in the areas of team management, office management, administrative expertise, critical/creative thinking, strategic management, flexible problem solving, time management, editing/proofing/revising skills, agility in addressing competing priorities, matters of protocol and engagements with senior leadership.

Location: Washington D.C.

Specific tasks include:

Records Management Liaison Support:

• The Executive Secretariat shall support the planning, development, and maintenance of a user-friendly, effective file system compliant with Department regulations. Administrative Instruction 15 (AI 15) will be the basis for the development and governance of paper files and archives for the OUSD(I&S).


• The Executive Secretariat shall develop and maintain an electronic mail distribution plan for all OUSD(I&S) outgoing correspondence. The plan shall include electronic addresses, as well as physical mail addresses with POCs-to support delivery of both unclassified and classified materials.

Correspondence Support:

• Develop and maintain correspondence templates for the on-line availability on all three networking levels.


• Support the management of the SOPs effort through facilitating the coordination of SOPs, writing, and reviewing SOPs, and ensuring SOPs are coordinated through the approval process.


• Prepare Executive Secretariat and other EA&M correspondence

Tasking and Tracking Management Support:

• The Executive Secretariat shall be responsible for support, distribution, tracking and status of security review requirements, Privacy Act program requirements, Freedom of Information Act (FOIA) taskings, Inspector General (IG)/General Accounting Office (GAO) taskings, Litigation Cases and other similar subject taskings.

Front Office Support:

• The Executive Secretariat will provide physical support coverage to the OUSD(I&S) Front Office during periods where manning is negatively impacted due to outages or limitations of availability for current staff. The Executive Secretariat shall cross-utilize staff in order to support this task


• The Executive Secretariat will provide administrative support to the OUSD(I&S) Front Office on specified projects or tasks

Education:

• Minimum of a Bachelor's degree is required

Experience:

• Minimum 6 years of Executive Secretariat experience required


• Proficiency with CATMS required (Correspondence and Task Management System)

Clearance required:

• Top Secret / Sensitive Compartmented Information (TS/SCI) Clearance

Premier Enterprise Solutions offers full-time employees a comprehensive and competitive benefits package. We offer PTO for vacation and sick leave; holidays, training, Employee Awards Program, health insurance including dental and vision, life and AD&D insurance, short and long-term disability, and a 401(k)-retirement plan with company matches/immediate vesting.

It is Premier Enterprise Solution's policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits and termination, are made without regard to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by applicable federal, state or local law.