Senior Executive Office & Projects Lead

10 HOSP Ann & Robert H. Lurie Children's Hospital of Chicago; Chicago (IL); On-site; USD 43,000 - 71,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO

403(b) retirement plan

Job summary

Ann & Robert H. Lurie Children's Hospital of Chicago seeks an Executive Office Administrator to provide advanced administrative and project support to an executive leader.

You will manage complex calendars, coordinate meetings, and prepare materials to ensure leaders stay aligned with department objectives. You may supervise administrative staff, oversee events, travel itineraries, and contribute to process improvements.

Qualifications

• Bachelor's degree preferred. 7–10 years of experience working with executive leaders in highly complex organizations.
• Business or healthcare experience coordinating and improving workflows for senior leaders in a complex and fast changing environment.
• Proactive thinker with ability to anticipate and prepare ahead of need.
• Must be detail oriented with ability to manage multiple, deadline-driven priorities with minimal direction and accuracy.
• Meticulous attention to detail; exceptional oral and written communication skills.
• Intermediate to advanced project management experience.
• Adept at creating complex documents, presentations, spreadsheets, reports, and business correspondence.
• Excellent manager of processes and effectively manages time.

Responsibilities

• Collaborates with the executive leader to ensure coordination of work and alignment of priorities.
• Manages executive leader’s schedule and gatekeeps ensuring executive is available for key meetings.
• Manages complex calendar reprioritizing appointments as needed to address unfolding developments.
• Meets frequently with the executive leader to keep them abreast of departmental projects to ensure adequate support is available for administrative needs.
• Provides advanced technical and professional administrative support by prioritizing appointments and meetings; produces documents for the executive leader based on business and personal executive priorities.
• Assists executive leader(s) with meeting management. Responsible for ensuring meeting materials, agendas, and meeting notes are developed and distributed.
• Manages events on and off site. Coordinates logistics for venues, management of vendors, conference room selection, catering, AV, and telecom needs etc. meeting budget and schedule expectations.
• Leads administrative projects as assigned by the executive leader (supporting time consuming and periodic administrative requests needed internally or requested by other areas).
• Produces accurate and professional correspondence, reports and presentations that adhere to branding and marketing guidelines.
• Assists with the design, monitoring and improving of processes for executive(s).
• Supports staff in defining, documenting and maintaining clear, well-defined processes.

Skills

MS Word

MS Excel

PowerPoint

MS Project

Communication skills

Project management

Attention to detail

Administrative support

Education

Bachelor's Degree: Business Administration/Management

Tools

Microsoft Word

Excel

PowerPoint

Microsoft Project

Job description

Ann & Robert H. Lurie Children's Hospital of Chicago seeks an Executive Office Administrator to provide advanced administrative and project support to an executive leader.

You will manage complex calendars, coordinate meetings, and prepare materials to ensure leaders stay aligned with department objectives. You may supervise administrative staff, oversee events, travel itineraries, and contribute to process improvements.